Executive Assistant / Operations & Project Coordinator

We're looking for a highly organized, proactive, and detail-oriented Executive Assistant to support a fast-paced consulting business focused on marketing strategy, events, and client delivery. This is not a traditional EA role. You'll act as a true right hand partner, helping to manage workflows, coordinate projects, and bring structure to a dynamic, growing business. There's strong potential for this role to evolve into a more senior operational or strategic position over time.

• Manage inbox, calendar, and day to day scheduling
• Maintain CRM and databases with accuracy and consistency
• Handle general admin tasks and coordination

• Support project delivery using tools like
• Track tasks, timelines, and deliverables across multiple projects
• Help bring structure and organization to workflows and processes

• Assist with client communication (primarily email, occasional calls)
• Join client meetings where needed to support coordination and visibility
• Follow up with stakeholders, vendors, and partners

• Assist with event coordination and logistics
• Support marketing related tasks where needed (e.g. Mailchimp, Canva)

• Highly organized with strong attention to detail
• A proactive self starter who takes initiative without needing constant direction
• Comfortable working in a fast paced, ever changing environment
• Strong communicator, both written and verbal
• Confident, personable, and able to interact with clients when needed
• Calm under pressure and able to prioritize effectively

• Experience in an Executive Assistant, Operations, or Project Coordination role
• Familiarity with project management tools (e.g. or similar)
• Strong organisational and multitasking abilities
• Experience with Google Workspace

• Experience with Cvent or event management tools
• Exposure to Mailchimp, Canva, or marketing platforms
• Familiarity with AI tools (or willingness to learn)
• Background in consulting, events, or hospitality industries

• Must be available during US Central Time (CT) hours
• Comfortable working closely with a founder in a collaborative, fast moving environment
• Able to think ahead, anticipate needs, and problem solve independently

Remote (must be available during US Central Time hours)

Starting at 20 hours/week with potential to grow full time

$600 - $800 a month

• 100% REMOTE
• $50 birthday bonus
• $200 testimonial bonus
• $500 entry monthly raffle
• NO TRACKER. NO PROBLEM