Executive Assistant

Johannesburg, South Africa Posted on 11/02/2026

We are seeking a highly capable Executive Assistant / Operations Coordinator to support a distinguished physician and CEO managing two companies:

A nuclear medicine practice operating across three hospital sites in Johannesburg and Cape Town.

A commercial property business based in Port Elizabeth.

This position is primarily remote/home-based in Johannesburg, with occasional in-person attendance at hospital offices.

This role will also provide personal and family administration support.

• Email & Communication Management
  • Triage and manage inboxes, draft responses, and ensure timely communication.
  • Prepare banking payments and transfers for approval (Investec, FNB).
  • Assist with SARS submission preparation.
  • Route invoices to accountants and track medical aid recoveries.
• Practice Operations
  • Coordinate with hospitals and contractors during practice setup.
  • Prepare patient documents for sign-off.
  • Manage equipment and consumables.
• Personal Administration
  • Manage calendars, school communications, and travel bookings.
  • Protect personal time through effective scheduling.
• Follow-up & Chase
  • Systematically pursue external parties (hospitals, contractors, banks, staff) to ensure delivery.

• Experience:
  • Proven track record as an executive-level PA or operations coordinator supporting senior executives or business owners.
  • Strong financial literacy; experience with banking platforms, invoicing, and bookkeeping. A formal qualification in bookkeeping or financial administration is advantageous.
• Skills & Attributes:
  • Relentless follow-through and proactive problem-solving.
  • High discretion and trustworthiness with sensitive financial, medical, and personal information.
  • Ability to manage and hold remote staff accountable without direct authority.
  • Strong technical proficiency (Google Workspace, banking portals, WhatsApp, task management tools).
  • Calm under complexity, able to juggle multiple domains simultaneously.
• Nice to Have:
  • Healthcare administration or medical practice experience.
  • Exposure to property management or commercial real estate.
  • Bookkeeping qualification (ICB or similar).

Remote/home-based in Johannesburg.

Occasional in-person attendance at Gauteng hospital offices.

Full-time permanent role with potential to evolve into a broader operations position.