Director: Governance and Board Secretariat

Our client is recruiting for a Director: Governance and Board Secretariat to provide a full range of secretariat services and to advise the Board of Trustees on governance issues. To ensure the effective, proper and efficient functioning of the Board and all its sub-committees. To provide secretarial services to the Board, minute-taking and reporting, compilation and distribution of documents, important document filing, management of documents on SharePoint and the necessary archiving and storing for referencing and compliance. To monitor internal activities of the organisation to ensure compliance with all relevant statutory and regulatory requirements.

Providing end-to-end secretariat support to the Board and its committees,

• Preparing for and organising meetings. This entails drafting and finalising the agenda and packs, organising the logistics, minute taking, response, feedback to specific agenda items / matters arising. Undertaking any follow up and maintaining professional relationships. Also raise matters that warrant the Board's attention.

Providing Secretariat to the Board Committees.

• Preparing for and organising meetings. This entails drafting and finalising the agenda and packs, organising the logistics, minute taking, undertaking any follow up and maintaining professional relationships.
• Ensure that the attendance register is signed by all attendees.

Ensure governance compliance and obligations for a Trust.

• Liaison with regards to appointments, retirements, resignations and removal of Board Members.
• Register Trustee Changes with the Master of the High Court.
• Assist the board in procuring service providers who may be required to carry out investigations or research in cases where executives may be precluded by virtue of conflict of interest or confidentiality (in-committee activities).

• Bachelors Degree in Law or equivalent.
• Master's Legal degree will be advantageous.
• 10 years at senior management of which 5 years must be board secretariat experience at an executive level.
• Working with senior and influential thought leaders and decision makers.
• Company Board Secretary experience.

• Relevant legislation (PFMA, Treasury Regulations (or Companies Act .
• Corporate Governance (Protocol on Corporate Governance in the Public Sector, King II and III, governance best practice).
• Roles of key corporate leadership positions, e.g. Board Chair, CEO.
• Government structures and hierarchies - Ministers, DGs, etc.
• General knowledge of broader political, economic and social environment.
• Advanced MS Office (Word, Excel, PowerPoint, Internet search, Email, Contacts Databases); CRM software experience and SharePoint document management advantageous.
• Minute-taking
• Presentation
• Report Writing
• Organising / Logistics (of meetings etc) and assisting with strategic planning for the unit.
• Corporate Governance