Customer Service Specialist , Africa Export - EM South (Maternity Cover)

Purpose & Overall Relevance for the Organization:

We are seeking an enthusiastic individual to become a member of EM South Africa Export Customer Service Team. This diverse role will see you responsible for variety of tasks primarily managing the customer orderbooks while working closely with key Team members in EM South and in Dubai.

• Ensure timely and accurate order entry and release of orders for processing.
• Ensure delivery of monthly / weekly targets.
• Management of customer orderbooks in terms of order intake, outbound processing, issue resolution and reporting in conjunction with internal operational stakeholders.
• Ensure accuracy of product information, stock availability, pricing, terms, routing, product master, material composition and any other specialty handling or services.
• Responsible for high level communication with Key Account distribution centres: ensuring booking timelines and dates are adhered to.
• Any unique or relevant processes are delivered against to ensure success. For example: ticketing / ASN bookings etc.
• Process, coordinate and investigate customer shipment claims, return requests and credit notes following existing Company policies, procedures and programs.
• Provide assistance and support to internal partners including Sales, Marketing, Finance, Operations representatives relating to order processing.
• Support business on delivery of sales and financial targets and objectives.
• Deliver the highest level of customer service and respond in a timely and efficient manner to all incoming inquiries and correspondence, both internal and external.
• Work towards both independent and team KPI's to improve business standards, service levels and financial results.
• Develop and review reports relating to order book KPI's and transactional activities of the team.
• Preparation and support of negotiation of financial instruments with International Banks.
• Prepare & share weekly free stock list with customers.
• Provide information from BI HANNA/SAP for reporting purposes.
• Coordinate delivery time between Customer and order fulfilment.
• Export from SAP and follow-up on Order Confirmation and final approval to be sent for clients.
• Support Credit Note, Credit Limit and Cancellation reports.
• Provide data for Sales Team (open order, outstanding orders and articles related information).
• Manage all early buys (consolidation), update trade terms on system.
• Validate SAP sales order discount and confirm matching with Trade terms.
• Work closely with all department for sales meeting coordination.
• Excellent sales and operational planning capabilities. Planning shipments to align with monthly targets.
• Aid and support to internal partners including Sales, Finance, SCM representatives relating to order processing.
• Build constructive relationship with the customers and enhance the customer satisfaction.
• Process Citi Bank Negotiations against LC and CAD documents (if applicable).
• Preparing Bank document packs to be delivered to customers (if applicable).

• Speed of execution
• Process enhancements & efficiencies

• External Stakeholders (Forwarders, Banks)

• Team Player with high level of collaboration.
• Excellent knowledge of Supply Chain and/or Logistics.
• A high level of problem solving ability.
• Superior attention to detail and accuracy.
• Excellent communication skills and a proven ability to develop long lasting relationships with our key accounts.
• Experience in working under pressure to meet deadlines and conflicting priorities.
• Strong Microsoft Office skills are essential.
• Strong ERP/SAP knowledge are essential.
• Team player with high planning, organizing and reporting abilities.

• Bachelors degree in related field.
• SAP experience preferable (AFS, S4 HANA).
• Minimum 3-4 years of experience in sales, supply chain, logistics and/or customer service.