Creditors Clerk

Our client has a vacant position for a Creditors Clerk reporting to the Finance Manager based in Zimbali.

The role supports the Finance Department in maintaining sound financial controls and compliance.

The Creditors Clerk is responsible for the accurate and timely processing of supplier invoices, reconciling supplier accounts, and ensuring that all payments are made in accordance with agreed terms.

Zimbali

• Effective verbal, written and listening communication skills.
• Time management skills
• Support to the Department Supervisor/ Manager
• Concise and efficient in the delivery of all verbal and written communication
• Effective organization skills
• Ability to work using own initiative and motivation.
• Demonstrate flexibility in busy times where possible.
• Willingness to adapt to change.

• Reconciliation Skills: Understanding of creditor reconciliations, age analysis, and general ledger structures.
• Accuracy & Detail: High level of accuracy in data capturing and processing.
• Communication: Strong verbal and written skills for vendor liaison.
• Numerical Aptitude: Strong numerical skills.

• Matric/Grade 12 is mandatory. A post-matric qualification (Certificate or Diploma in Accounting/Finance) is strongly preferred.
• A minimum of 3-5 years of experience in a creditors or accounting environment.
• Solid understanding of basic bookkeeping and accounting payable principles
• Ability to calculate, post and manage accounting figures and financial records
• Effective verbal, written and listening communications skills
• Time management skills
• Proficiency in Microsoft Office, particularly advanced or intermediate Excel (Pivot Tables, VLOOKUP).
• Familiarity with accounting systems such as ZOHO.
• Computer skills including the ability to operate computerized accounting, spreadsheet, and word-processing programs at a highly proficient level
• Team player and willing to provide additional support to the various heads of departments

• Capture and process supplier invoices accurately and timeously.
• Match invoices to purchase orders and delivery notes.
• Prepare and perform supplier reconciliations.
• Reconciliation of credit cards and fuel/fleet cards.
• Resolve supplier queries and discrepancies promptly.
• Prepare payment schedules in accordance with payment terms.
• Ensure all supporting documentation is complete and authorized.
• Maintain accurate and up to date credit records.
• Assist with month end procedures and reporting.
• Ensure compliance with company policies and financial controls.
• Maintain confidentiality of financial information.
• Manage supplier billing errors while creating future process to prevent these challenges in the future
• Ensure payments are made within SLA / contract time frames ensuring against penalties
• Keep an accurate record of client/vendor accounts and outstanding balances
• Receive, sort, and track incoming and outgoing payments
• Securely handle client data and payment information
• Provide regular, accurate reports of creditor payments
• Ensure that all invoices and supporting documentation are complete and approved
• Ensuring that all payments that are paid comply with the set standards and contain all the necessary required information.

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