Contract Specialist

• Operating Division: Transnet Property
• Employee Group: Non Permanent
• Department: Procurement Management Eastern Cape Regi
• Location: Port Elizabeth
• Reporting To: Regional Procurement Manager
• Grade: F
• Reference: req4724

The closing date is on 13/04/2026. It is the responsibility of the applicant to ensure that HR has received the application before the closing date of the advertisement.

The implementation of the supply chain-contract management throughout Transnet Property (TP) ensuring that the contract management policy, contract management Standard Operating Procedure (SOP) and contract management Control Framework is properly embedded in alignment with the expectations of the Transnet Board, and Group Exco; In light of the approval of the contract management SOP granted by the Transnet GCPO, ensure that the contract management framework SOP requirements are fully embedded within Transnet Property; To ensure Contract Management Administration excellence; Work together with team and other governance committees within TP adopting a Cross Functional work arrangement; Provide guidance to the entire TP community on contract management related policies, procedures, codes and regulations.

• Pre-contracts planning:
• Draft Contract documents for Suppliers.
• Manage development of contracts i.e. attending all demand stages of procurement events.
• Create a long-term and medium-term plan for the creation of contracts for specific businesses ensuring that resources are sufficient and competent to support TP's requirements.
• Assist in the management of procurement contracts.
• Keep track of communication between TP and Suppliers.
• Ensure that Transnet's contract management norms and standards are aligned to best practice.
• Ensure convenient access to historic and all current versions of contracts including start dates, end dates and contract values is established / updating the Contracts Register.
• Create a database of lessons learnt to aid future planning processes.
• Ensure that risk is minimised through effectively dealing with poor contract performance thus eliminating unethical practices within Transnet.
• Assist in drafting procedures on how TP can best manage their supply chain and transversal contracts through the use of SAP CLM ensuring that all contracts are loaded on SAP CLM system.
• Ensure contracts are approved in accordance with the Delegation of Authority framework.
• Prepare for Contract kick-off meetings and Monthly status meetings.
• Ensure Contract Management meeting minutes are taken accurately, approved on time and made accessible as required.
• Work closely with all stakeholders e.g. Strategic Sourcing, All End-Users, Legal Department, to expedite contract development.
• Assist in the embedment of Supplier Relationship Management within TP.
• Contract Management Reporting: Report on a monthly basis, on all contracts activities and attend monthly contracts review meetings with business.
• Complete and issue a Contract Review Record and ensure that relevant issues from the review are fed back into the procurement process.
• Undertake compliance action where appropriate;
• Interpret contract provisions and review contracts for accuracy and changes prior to award and renewal.
• Guide and assist in the contract amendment process ensuring compliance with SOPs and Delegation of Authority.
• Manage and monitor internal and external audit processes for information related to the Contract Management KPIs.
• Compile contract management reports for submission to Management.
• Prepare the Top List Contracts Report.
• Stakeholder Management: Work closely with all stakeholders e.g. Sourcing, Facilities Management, Real Estate, Finance - to expedite contract development and management processes.
• Work closely with the Contracts Manager to resolve disputes around operational issues with key Suppliers.
• Develop a system to gather and communicate supplier performance information to critical stakeholders.
• Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.
• Advise End-Users on courses of action related to claims and contractor non-performance.
• Create responses to non-routine correspondence and handle special assignments and problems.
• SAP Module enhancements: Assists with SAP CLM Loading of Contract documentation.

A Bachelor's degree (preferably Legal or Construction or Supply Chain Management or related qualification) is required. At least 5 years' experience in management in the Supply Chain Management or Contract Management or Commercial environment.

• Innovation
• Strategy Implementation
• Strategy Communication
• Tactical Execution
• Planning & Execution
• Customer focus
• Problem Solving
• Driving Performance
• Digital proficiency
• Business Forecasting
• Business Acumen
• Managing Risk
• Data Management
• Business Branding
• Stress Management
• Self awareness
• Learning Orientation
• Resilience
• Grit
• Personal Brand
• Self Discipline
• Accountability
• Time Management
• Positive thinking
• Goal Setting
• Impact & Influence
• Collaboration
• Building Partnerships
• Communication and Engagement
• Embracing Diversity
• Networking
• Managing Conflict
• Managing Talent
• Shaping Culture
• Team Inspiration
• Building Effective Teams
• Managing Change
• Ethical Leadership
• Leadership Presence
• Living the Transnet Values
• Governance, risk and Compliance (GRC) Strategy
• Performance Culture Review
• Governance Structure and resourcing Standards
• Integrity and ethical conduct
• Safety Practices
• Risk Management
• GRC Assessment
• GRC Performance Strategies
• Monitoring and reporting

Preference will be given to suitably qualified Applicants who are members of the designated groups in line with the Employment Equity Plan and Targets of the Organisation/Operating Division.

If you have not heard from Transnet within 90 days, please consider your application as unsuccessful.

Transnet, its employees or representatives never ask for a fee from job seekers. Any such requests are fraudulent. Please report any suspicious activities in this regard to the Transnet anti-fraud line on or email .