Compliance Administrator

Actively drives Compliance and Controls at Terminals to ensure adherence to Stock Control Standards, SAP, EDI and FuelFACS policies and procedures. Accountable for the execution and oversight of these processes with emphasis on the accuracy and quality of daily/weekly/monthly inventory reconciliations, including out of tolerance inventory loss gain investigations, explanations and execution of all corrective action plans. For joint venture facilities the Compliance Administrator supervises the JV, ensuring all partners comply with our standards and arranging JV meetings. Custodian of the SHEQ files and responsible for closing audit findings on time.

Financial perspective: collaborates closely with the Inland Stock Control Analyst to address gaps and trends from Stock Control Administrative and Audit reviews. Fosters a compliance and accountability culture through stewardship of administrative controls such as Hauler Payments, User Access, Segregation of Duties, SOX controls and Compliance Training.

Customer perspective: assists the Terminal Manager with special projects, assignments and reports required from time to time.

Internal processes: leads all business related incident or loss investigations and ensures timely completion. Steers the LPS process by ensuring LPS targets are met and actively participates in Safety Meetings, Stand Downs, Loss Prevention System Observations (LPOs) and Job Loss Analyses (JLAs). Administers and captures monthly absentee records, overtime, shift allowances, and ensures leave policy is properly administered. Manages TEA and PCard accounting and assists the Terminal Manager in monitoring and analyzing actual expenditures versus plan on a monthly basis to achieve terminal targets.

Qualifications required: Senior Certificate and tertiary qualification in Logistics or Supply Chain Management/Operations.

Work experience: three or more years in a similar role with operational experience preferably in the petroleum industry.

Knowledge and skills: numeracy skills; experience in terminal operations management, financial knowledge in managing OPEX, and ability to manage external relationships; strong drive for results and ability to lead change. Computer literacy - fluency in Microsoft Office, SAP & FuelFACS or similar system knowledge. Strong leadership skills in operational excellence, people development, and customer focus.

Application deadline: 08 June 2026.

Astron Energy is a leading supplier of petroleum products in South Africa, with a vast network of Caltex branded service stations that make us one of the country's top two petroleum brands. We are strongly committed to being a responsible corporate citizen, promoting education, health and economic development to build stronger communities and drive sustainable economic growth. We own and operate the country's third largest crude oil refinery in Cape Town, which has a capacity of 100,000 barrels a day, and a lubricants manufacturing plant in Durban.