Administrator Company Secretarial Services

Sasol Posted Mar 13

Full-time

Gauteng

Negotiable

Unknown

Sasol is a global integrated chemicals and energy company with a 75-year heritage. Through our talented people, we use our expertise and selected technologies to safely and sustainably source, manufacture and market chemical and energy products globally. When you join Team Sasol, you are joining a company that puts people at the center of everything we do.

Sasol invests in its employees along every stage of the career path and offers development opportunities to help you cultivate your career in a culture that embraces diversity and inclusion.

Job Requisition ID: 11714

Closing Date: 27 March 2026

OME: CML: Company Secretary

Location: Sandton, Gauteng

Provide professional and specialised administrative assistance and support to the Company Secretarial Services (CSS) team in order to facilitate the effective operation of the function and ensure effective statutory and group meeting administration, including:

• providing effective and efficient administrative support and document management which assists with the management of a corporate governance structure to enable the Sasol group to achieve its business goals;
• continuously improving and refining pro active CSS support within the Sasol group;
• providing and ensuring correct, efficient and timely company secretarial support and information to all stakeholders.

• Prepare, validate and manage distribution lists and attendance registers for meetings.
• Prepare draft agendas in line with the annual work plan for confirmation. Ensure that all written resolutions passed in the period between the previous meeting and the next meeting are included in the draft agenda and ready for inclusion in pack.
• Prepare and finalise meeting packs in collaboration with the responsible Company Secretary or Specialist, and load meeting papers onto Boardvantage portal, using the applicable guidelines.
• Coordinate the boardroom meeting administration by ensuring that the venue is prepared and confirmed, providing all relevant individuals and informing the meeting secretary of apologies.
• Prepare high quality and accurate ghost minutes, collate attendance registers, facilitate signing of minutes by the Chairman after approval, and incorporate these into formal company records.
• Provide end to end document management by saving board and committee packs, presentations, late submissions and other corporate documentation in the relevant SharePoint Archival folders.
• Generate meeting and resolution extracts for lodging with the Companies and Intellectual Property Commission.
• Generate statutory reports from OneWorld Blueprint as required by the relevant Company Secretary.
• Generate payment instructions, obtain sign off and provide payment instruction and supporting documentation to Group Rewards for remuneration of non executive directors of assigned Sasol boards. Support CSS Enablement function to coordinate and ensure that annual interests declarations and new appointments are included in relevant Board meeting packs.
• Provide support in respect of queries for statutory documentation after liaising with the responsible Company Secretary or Specialist.
• Load PRs and invoices and follow up on payments.
• Proficiency in applicable SAP Procurement transactions.

• National Senior Certificate (Grade 12) with a minimum 3 years relevant experience.
• 3 4 year Relevant University Degree/ B-Tech with no experience.

• Document Management
• Communicates Effectively
• Action Planning
• Manages Complexity
• Plans and Aligns
• Drives Results
• Office Administration
• Planning and Organisation
• Ensures Accountability
• Multi tasking

Sasol is an equal opportunity and affirmative action employer. Inspired by our Purpose of "Innovating for a better world", Sasol acknowledges that diversity is intrinsic to the fabric of our organisation and is the key to our growth and success. Sasol is committed to the full inclusion of all suitably qualified individuals. Preference will be given to applicants from designated groups and people with disabilities according to Sasol's Employment Equity Plan. This includes reasonable accommodation to enable individuals with disabilities to perform essential job functions.