Admin Officer: Penalties (Technical)

Our transport company client based in Johannesburg currently holds a vacancy for an EE ADMIN OFFICER: PENALTIES (TECHNICAL)

• Qualified Diesel Mechanic (Trade Test Certificate from an accredited institution)
• Grade 12.
• Computer Literate (MS Office)
• Diploma in Transport Management/fleet maintenance or equivalent qualification would be an added advantage
• In-depth knowledge of the Negotiated Contract - (Technical Vehicle Specifications and Penalty Clauses) would be an added advantage.
• Relevant technical admin experience.
• Relevant technical workshop experience.
• Knowledge of a bus body structure would be an added advantage.

• Accompany the SMF Officials during inspections.
• Sign-off acknowledgement of SMF inspections after inspections.
• Record all penalties received in a penalty register / spreadsheet.
• Carry out physical inspections on vehicles to verify defects reported by the SMF.
• Scrutinise vehicle history files to confirm maintenance records, i.e., Safety Checks, Services, COR's, Breakdowns, etc.
• Liaise with Workshop Staff.
• Compile reports on penalties issued to Company.
• Investigate the validity of all penalties.
• Present the Companies findings to the Penalty Committee on a weekly basis.
• Contest Technical penalties on behalf of the Company.
• Liaise with all relevant stake holders, internal and external.
• Maintain a detailed register on all penalties issued to the BU.
• Determine which party or person is to blame for the penalty.
• Appeal CA Representative's decisions.
• Monitor and record bus availability levels from the Technical Department on a daily basis.
• Monitor validity of roadworthy certificates, vehicle licences and operators permits.
• Maintain a contract compliant bus fleet list.
• Conduct random Technical audits on Company fleet and report defects to Workshop.
• Manage sub-ordinates.
• Perform any other contract related duties.

Workshop conditions

• In-depth knowledge of the Negotiated Contract.
• In-depth knowledge of the contract penalty clauses.
• Knowledge of workshop procedures.
• Knowledge of the bus passenger industry.

• Good administrative and organizing skills
• Good communication and interpersonal skills.
• Time management skills
• Supervisory and people management skills
• Good negotiations skills

• Good work ethics
• Reliable
• Service orientation
• Attention to detail
• Quality orientation
• Team work orientation
• Honesty
• Willing to work after hours when necessary.
• Knowledge of the company's disciplinary procedures

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