Career Opportunities

Explore exciting positions with leading companies

Executive Assistant to the President & CEO

Washington, DC

Position Details

Founded in 2007 by former Senate Majority Leaders Howard Baker, Tom Daschle, Bob Dole, and George Mitchell, the Bipartisan Policy Center (BPC) is a leading nonprofit organization that drives principled solutions through rigorous analysis, reasoned negotiation, and respectful dialogue. By bringing together Republicans and Democrats—and providing them with the space, policy insights, and evidence-based research needed to negotiate in good faith—BPC helps turn legislators’ best ideas into passable, durable laws. In the 17+ years since its founding, BPC has played an integral role in countless legislative accomplishments. With projects in multiple issue areas including economic policy, energy, health, housing, human capital and democracy, BPC combines politically balanced policy making with strong, proactive advocacy and outreach. As the only Washington, D.C.-based organization that actively promotes bipartisanship, BPC works to address the key challenges facing the nation. Its policy solutions are the product of informed deliberations by former elected and appointed officials, business and labor leaders, academics and advocates who represent both sides of the political spectrum. BPC is committed to seeing its policy solutions enacted by lawmakers. Through BPC Action, its (c)(4) affiliate, BPC engages in advocacy and strategic outreach and education to bolster the legislative center and support efforts that bring Republicans and Democrats together on the difficult issues facing the country. While a healthy, civil debate among those with differing viewpoints is an essential component of our democracy, the current partisan tone in government is impeding progress. Through the Democracy Program and bridge-building events, political summits and timely policy discussions, BPC is fostering an ongoing conversation about how to overcome political divides and help make our government work better. Mission • Build connections. • Negotiate policy. • Achieve bipartisan solutions. • Improve lives. The Executive Assistant to the President and CEO, Margaret Spellings, will provide high-level executive administrative support to the President and CEO and ensure the efficient and effective day-to-day operations of the Executive Office. The Executive Assistant is responsible for ensuring the President and CEO is sufficiently prepared for all meetings, board interaction, appearances, and events. Responsibilities • Serve as the administrative liaison between the President and CEO and programmatic, functional, and operations teams, ensuring clear communication and effective collaboration; exercising judgement and discretion in managing inquiries and communications. • Strategically plan and execute the President and CEO’s schedule; coordinate complex meetings; assess and prioritize inquiries and requests employing sound strategies. • Manage all travel arrangements – locally, nationally, and internationally. • Optimize the President and CEO’s time by anticipating needs and identifying critical, time-sensitive issues, coming prepared with solutions. • Manage meeting logistics including drafting agendas, providing technical support, taking minutes, and tracking action items. • Take lead in ensuring the coordination and preparation of meeting materials. Develop and refine meeting agendas and briefing materials; set deadlines for deliverables from executive leadership and internal programs. • Draft and edit communications including speeches, memoranda, correspondence, policies, announcements, talking points, and other materials to ensure content is clear, compelling, and in alignment with BPC messaging. • Coordinate with Director of Executive Communications to handle media requests and social media messaging. • Coordinate with Director of Board and Executive Relations for board items and donor related items. • Streamline and optimize administrative processes to improve efficiency and effectiveness; develop and implement best practices for enhancing workflows and communication. • Submit time sheets, reimbursements, and handle credit card reconciliation. • Perform other duties as assigned. Qualifications • Bachelor’s degree from an accredited institution • Minimum of 8 years of executive assistance experience • Advanced skills in Microsoft office suite and Apple/Mac • Ability to effectively communicate with all levels of internal and external customers both written and verbally with a high degree of diplomacy • Strong attention to detail. This role will review all documents for grammar, spelling, and formatting prior to it leaving the President & CEO’s office • Ability to work on several projects simultaneously and meet project deadlines while adapting to immediate demands • Ability to arrange complex and detailed travel plans and itineraries and compile documents for travel-related meetings • Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities. Ability to anticipate needs • Ability to research, organize, and synthesize information and materials from multiple sources • Committed to excellence and performs duties at the highest level possible on a consistent basis • Demonstrates ability and temperament to work with sensitive information with discretion BPC offers a highly competitive salary and provides generous benefits. Individuals interested in this position should send a resume, cover letter, and writing sample in one document. Incomplete applications will not be considered. Candidates must be authorized to work in the United States. BPC does not sponsor employment visas. BPC is proud to be an equal opportunity workplace dedicated to pursuing and hiring a diverse workforce. Work Schedule The work/life balance of employees is a priority for the Bipartisan Policy Center. As a result, BPC is currently operating on a hybrid schedule. This position will be in office Tuesday-Thursday, and other days as needed to support the President and CEO. This position requires the ability to respond outside of normal working hours and on the weekends as it relates to calendar control, and travel changes. BPC offers comprehensive health insurance benefits with a choice of CareFirst HSA, POS, or PPO plan. Additional benefits include 403(b) matching contributions of up to 7% of salary in addition to a non-elective contribution of 2% of salary (both after 90 days of employment); 15 vacation days, 2 personal days, 15 sick days, and 12 holidays per year; education benefits up to $5,250 per year after one year of employment; $2,000 for professional development expenses after six months of employment; Metro benefits of up to $130 per month; Pet Insurance, Company provided life insurance; and dental and vision insurance coverage with a Flexible Spending Plan. We reasonably believe that the base salary range for this position is $90,000-$100,000. At BPC, a wide range of factors are considered when making compensation decisions including and not limited to skill set, experience, training, education, knowledge, and other business and organizational needs.

Executive Administrative Assistant

Laurel, MD
5 days ago

Position Details

TekSystems is currently hiring for an Executive Assistant role in the Laurel, MD area! This position can interview and start ASAP! MUST HAVE: Additional Skills & Qualifications REQUIRED QUALIFICATIONS: • Associate degrees or equivalent combination of education and experience. • Minimum of five (5) years of progressively responsible experience supporting senior-level executives, preferably across multiple divisions. • Demonstrated experience managing complex schedules, preparing executive reports, and coordinating high-level meetings. • Demonstrated experience supporting divisional budget management, including expense tracking and variance reporting; forecasting experience preferred. • Proven ability to anticipate needs, manage priorities, and maintain accuracy under pressure. Description SUMMARY OF POSITION: This position is responsible for providing professional executive-level administrative and project support services for the SVP & Chief Financial Officer (CFO), SVP & Chief Information Officer (CIO), and VP/Director of Marketing & Business Intelligence. The incumbent ensures efficient coordination among these divisions—Finance, Information Technology, and Marketing & Business Intelligence—by managing priorities, anticipating needs, and supporting the strategic and operational planning processes. This position also assists in preparing senior leadership and Board presentations, manages divisional budgets, and provides coordination among key departments to advance our customers mission and strategic priorities. The position requires exceptional attention to detail, effective communication, technical expertise, responsiveness, initiative, and sound judgment in handling sensitive matters and problem solving. The incumbent must exercise discretion and anticipate requirements rather than waiting for direction, ensuring that the executives are consistently well-informed, well-prepared, and supported in advancing our customers strategic initiatives. PRINCIPAL ACCOUNTABILITIES AND FUNCTIONS: • Executive Support & Coordination 1. Provides comprehensive and proactive administrative support to the CFO, CIO, and VP/Director of Marketing & Business Intelligence. 2. Manages and prioritizes complex senior leadership calendars and schedules meetings to optimize executives’ time and alignment across divisions. Anticipates scheduling conflicts, monitors executive commitments and deadlines, and ensures timely preparation of materials and follow-up actions. Facilitates leadership meeting logistics. 3. Monitors and manages divisional budgets for Finance, Information Technology, and Marketing & Business Intelligence, tracking expenses, forecasting, and preparing monthly variance reports for executive review. 4. Screens calls, correspondence, and visitors; provides information or resolves issues directly when possible. 5. Prepares and edits executive-level presentation materials for internal and Board meetings by stated deadlines. 6. Coordinates briefing materials in advance of Board or leadership meetings, ensuring executives are well prepared. • Exercises judgment and communicates effectively on behalf of the executives to staff, Board members, vendors, and external partners. Finance / CFO & ALCO Support: 1. Coordinates the preparation and distribution of agendas, materials, and accurate minutes for Asset/Liability Committee (ALCO), Liquidity, and Budget meetings. 2. Assists the CFO in compiling, monitoring, and reconciling divisional budgets, capital expenditure reports, and financial schedules. 3. Prepares and maintains financial reports, dashboards, and other confidential materials for Board and management review. 4. Supports departmental compliance documentation and maintains confidential ALCO and Finance files in accordance with NCUA and internal policy standards. • Information Technology / CIO Support: 1. Provides administrative and project support for Information Technology initiatives, including IT Steering Committee meetings (add TAG, TAP, etc. …). 2. Coordinates the scheduling, logistics, and documentation for technology governance and project review meetings. 3. Assists with technology vendor management documentation and maintains department files for contracts, cybersecurity reviews, and operational reports. 4. Manages divisional intranet updates and assists with internal communications supporting Technology operations. • Marketing & Business Intelligence Support: 1. Assists in compiling and reviewing presentation materials for senior leadership or Board updates on marketing, growth performance, and member research. 2. Coordinates sponsorship and donation requests, verifying compliance with Tower’s policy before disbursement. 3. Prepares internal and external correspondence, marketing summaries, and reports for senior management and Board use. 4. Coordinates scheduling and preparation for media or community events where senior leadership is participating. • Strategic Planning & Project Management: 1. Plays an integral role in supporting and managing the strategic planning session process—including scheduling, logistics, preparation of supporting documentation, and follow-up reporting for the Spring and Fall Planning Sessions. 2. Assists in gathering data, preparing reports, and drafting presentations in support of key strategic, financial, and technological goals. 3. Supports the annual and mid-year planning cycles by compiling divisional budget summaries and variance analyses to inform strategic discussions. • Meetings, Reporting, and Documentation: 1. Coordinates and attends executive-level meetings; takes accurate minutes and ensures timely follow-up of action items. 2. Prepares, formats, and edits correspondence, reports, and presentations of a confidential or technical nature. 3. Maintains secure and organized divisional and corporate files for Finance, Information Technology, and Marketing & Business Intelligence, forwarding official documents to the President’s Office as appropriate. • Travel, Training, Certification, and Scheduling Management: 1. Coordinates domestic and out-of-town travel arrangements for executives, including transportation, lodging, conference registrations, and itineraries. 2. Prepare expense reports and processes reimbursements accurately and in a timely manner. 3. Proactively manages leadership calendars, coordinates schedule adjustments, and resolves conflicts with discretion. 4. Maintains record of training, certifications, memberships, and subscriptions for the SVP & CFO, SVP & CIO, and VP/Director of Marketing & Business Intelligence. • Administrative Leadership: 1. Acts as liaison between the executives and other departments to facilitate workflow, communication, and accountability. 2. Provides guidance and coordination among other administrative support staff to ensure quality, consistency, and timeliness of deliverables. 3. May provide backup support to the Senior Administrative Assistant–President and Senior Administrative Assistant – Executive during absences, including workflow coordination and team support. Skills Administration, Product management, Microsoft, Microsoft office, Project coordination, Calendar management, Project management, Budget management, Excel analysis, Customer service, Data analysis Additional Skills & Qualifications REQUIRED QUALIFICATIONS: • Associate degrees or equivalent combination of education and experience. • Minimum of five (5) years of progressively responsible experience supporting senior-level executives, preferably across multiple divisions. • Demonstrated experience managing complex schedules, preparing executive reports, and coordinating high-level meetings. • Demonstrated experience supporting divisional budget management, including expense tracking and variance reporting; forecasting experience preferred. • Proven ability to anticipate needs, manage priorities, and maintain accuracy under pressure. • Excellent written and verbal communication skills. • Strong project management, organization, and time management skills. • Ability to handle confidential information with discretion. COMPETENCIES: • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams). • Proficiency in Adobe Acrobat in preparing, editing and merging several documents to create meeting packages for participants. • Proficiency in preparing executive and Board-level presentations (Microsoft PowerPoint, Excel dashboards, and visual reporting). • Experience managing complex executive calendars and prioritizing competing demands. • Strong analytical and problem-solving ability with meticulous attention to detail. • Ability to work independently and collaboratively in a high-paced executive environment. • Demonstrated initiative and critical thinking; able to identify issues and develop proactive solutions. • Ability to manage multiple priorities and meet deadlines with minimal supervision. • Familiarity with project management tools or board portals (e.g., OnBoard, PlanView, SharePoint). • Working knowledge of financial systems, spreadsheets, and data reconciliation. Ability to maintain a working document outlining daily, weekly, and monthly tasks and procedures. • Sound knowledge of credit union policies and procedures, and adherence to regulations related to the Bank Secrecy Job Type & Location This is a Contract to Hire position based out of Laurel, MD. Pay and Benefits The pay range for this position is $30.00 - $40.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Laurel,MD. Application Deadline This position is anticipated to close on Dec 15, 2025. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Executive Assistant (Remote)

San Diego, CA

Position Details

House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!What you will do:Manage and prioritize the CEO's calendar/schedule.Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.Plan and organize meetings.Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.Compose, edit, and proofread correspondence, contracts, reports and/or presentations.Responsible for updating task management software for key action items.Responsible for communication support across the practice area.Compile meeting agendas and minutes as needed.Perform routine administrative tasks such as filing and drafting correspondence.Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.Prepare responses to correspondence containing routine inquiries.Maintain strict confidentiality of the company and executive information.Occasionally interview candidates.Performs various administrative functions as requested.About You:3+ years of related experience as an executive assistant10+ years of administrative experienceStrong communication skills (both written and verbal)Strong skills within MS Office SuiteAbility to develop presentations and materials that are client and/or executive management readyAssociate's degree from an accredited university required; Bachelor's degree from an accredited university preferredWhy we are a great place to work:Our company is FULLY REMOTE!Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment!Revenue increased 67% year over year Jan-Nov 2025Acquisitions increased 71% year over year Jan-Nov 2025Dispositions increased 70% year over year Jan-Nov 2025We're continuing our nationwide expansion. Over the last year we've expanded to 44 states and Washington DC!House Buyers of America is a residential real estate investment company founded in 2001 and headquartered in Tyson's Corner, VA. We buy, renovate, and resell a high volume of homes offering a guaranteed, fast, and hassle-free sale to people who want to sell their house without paying a Realtor commission. We have a history of strong growth and success, having bought and sold thousands of houses. Our Company went from $0 to $50 million in annual revenue in its first 3 years in business and won the Ernst and Young Entrepreneur of the Year award. House Buyers of America is proudly a member of the Inc 5000 list.House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com

Sr. Executive Admin Assistant

Remote New Jersey

Position Details

Are You Ready to Make It Happen at Mondelēz International? Join our Mission to Lead the Future of Snacking. Make It Possible. As a Sr. Executive Administrative Assistant, you will act as the center of control and people rely on your support and skill to keep things running smoothly as you take care of budgets, expenses, ordering supplies, answering calls and emails. How you will contribute You will: • Coordinate all logistics for travel, events, meetings, training, etc. where required • Provide administrative support executing activities and build effective relationships with those you support (support 4 senior leaders) • Perform duties as needed related to budget, expenses and purchasing processes • Answer calls and emails, responding to queries and requests appropriately • Manage archiving and filing in line with statutory requirements and company policy • Complete and update reports and maintain systems and data • Undertake additional projects and tasks as requested What you will bring A desire to drive your future and accelerate your career and the following experience and knowledge: • Administration and support roles • Highly developed customer service orientation • Excellent written and verbal communication skills • Office (Excel, Word, PowerPoint) • Attention to detail combined with proactive attitude, very good communication and interpersonal skills • Excellent teamwork and able to anticipate needs and respond accordingly What extra ingredients you will bring: • High School Diploma required. • At least 7 years of Sr. Administrative Assistant experience. • Strong skills in the areas of organization, time management and communication. • Proficiency with Microsoft Office Suite and other office management systems. • Working in various time zones. • Flexible schedule Salary and Benefits: The base salary range for this position is $55,900 to $76,890; the exact salary depends on several factors such as experience, skills, education and location. In addition to base salary, this position is eligible for participation in a highly competitive bonus program with possibility for overachievement based on performance and company results. In addition, Mondelez International offers the following benefits: health insurance, wellness and family support programs, life and disability insurance, retirement savings plans, paid leave programs, education related programs, paid holidays and vacation time. Some of these benefits have eligibility requirements. Many of these benefits are subsidized or fully paid for by the company. No Relocation support available Business Unit Summary The United States is the largest market in the Mondelēz International family with a significant employee and manufacturing footprint. Here, weproduce our well-loved household favorites to provide our consumers with the right snack, at the right moment, made the right way. We have corporate offices, sales, manufacturing and distribution locations throughout the U.S. to ensure our iconic brands—including Oreo and Chips Ahoy! cookies, Ritz, Wheat Thins and Triscuit crackers, and Swedish Fish and Sour Patch Kids confectionery products —are close at hand for our consumers across the country. Mondelēz Global LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Applicants who require accommodation to participate in the job application process may contact 847-943-5460 for assistance. For more information about your Federal rights, please see eeopost.pdf; EEO is the Law Poster Supplement; Pay Transparency Nondiscrimination Provision; Know Your Rights: Workplace Discrimination is Illegal Job Type Regular Administration Support Administration Services

Executive Secretary/Administrative Assistant to the Assistant Superintendent

Elmer, NJ

Position Details

Pittsgrove Township School District has the following position available: • Executive Secretary / Administrative Assistant to the Assistant Superintendent Employment terms: 12-month work year. This position is full-time with benefits and offers a salary range of $50,000 to $65,000, commensurate with education and experience. QUALIFICATIONS: • Minimum of three years of secretarial or administrative assistant experience • Excellent leadership, communication (verbal and written), and organizational skills • Self-motivated • Demonstrates the ability to work effectively and independently • Knowledge of data management tools and Student Information Systems(SIS) • Proficiency with common software packages and applications, including but not limited to: Google, word processing, spreadsheets, presentations, databases, and web pages • Proficiency with both Mac and PC platforms • Required criminal history background clearance and proof of U. S. citizenship or legal resident alien status PREFERRED QUALIFICATIONS: • Experience in a public school district or educational setting • Familiarity with NJDOE regulations, district policies, and school office procedures • Experience with student information systems (e.g., Oncourse, Genesis), HR platforms, or Board of Education documentation systems • Knowledge of scheduling protocols, meeting preparation, and document retention practices • Demonstrated experience supporting senior-level administrators ALL APPLICATIONS MUST BE SUBMITTED ON OR BEFORE December 17, 2025. Apply at Pittsgrove.net link to employment opportunities The Pittsgrove Township Board of Education is an Equal Opportunity Employer, has an Affirmative Action Program and will not discriminate against any person because of race, creed, color, national origin, ancestry, age, sex, affectional or sexual orientation, marital status, familial status, liability for service in the Armed Forces of the United States, atypical hereditary cellular or blood trait of any individual or non-applicable disability. The Board of Education is committed to Section 504 of the Rehabilitation Act of 1973

Executive Assistant, Communications

Baltimore, MD
26 days ago

Position Details

Values & Innovation At Under Armour, we are committed to empowering those who strive for more, and the company's values - Act Sustainably, Celebrate the Wins, Fight on Together, Love Athletes and Stand for Equality - serve as both a roadmap for our teams and the qualities expected of every teammate. Our Values define and unite us, the beliefs that are the red thread that connects everyone at Under Armour. Our values are rallying cries, reminding us why we're here, and fueling everything we do. Our pursuit of better begins with innovation and with our team's mission of being the best. With us, you get the freedom to go further - no matter your role. That means developing, delivering, and selling the state-of-the-art products and digital tools that make top performers even better. If you are a current Under Armour teammate, apply to this position on the Internal Career Site Here. Purpose of Role The Executive Assistant, Communications provides essential, high-touch support and operational horsepower to the Chief Communications Officer (CCO). This dynamic role is ideal for a proactive, high-potential individual who excels at anticipating needs and balancing foundational executive support (e.g., calendar, expenses) with brand operations and hospitality duties. The role requires a candidate who can handle highly sensitive information with absolute discretion and possesses a genuine interest in understanding the broader impact of the Communications function. This position offers unique exposure and a path for growth into broader Communications, Operations or other roles within Under Armour. Your Impact • Proactively manage, prioritize, and optimize the CCO's dynamic calendar and travel, and autonomously process expense reports • Actively identify opportunities and build a list of tasks or projects to remove from the CCO's plate to increase their efficiency • Lead operational fulfillment tasks, which may include boxing influencer product kits and/or placing and tracking promotional product orders • Develop a deep understanding of the context and objective for all key CCO meetings, ensuring the CCO is prepared and briefed with necessary materials • Serve as the Comms Office lead for high-level hospitality, hosting, and event support such as: • Manage VIP Hosting, serving as the key point of contact for CCO-related VIP visits (e.g., board members, high-profile partners or athletes), coordinating building tours and ensuring a high-touch, tailored experience • Provide seamless support for communications-related events and meetings by coordinating with internal partners, managing vendor relationships, assisting with essential on-site logistics, and handling external bookings (e.g., travel arrangements, dining reservations, etc.) • Conduct ad-hoc research on industry trends, competitors, or specific communications topics as directed by the CCO • Ensure the smooth operation of the CCO's office and manage department-level supplies and equipment needs Qualifications • Bachelor’s degree preferred but not required; equivalent applicable experience will be considered • 2-5 years of relevant professional experience in an administrative, operational, or coordinator role • A demonstrable interest in growing into a communications, operations, or related role within the organization • Proven ability to handle highly sensitive, confidential, and ambiguous information with exceptional judgment • A highly proactive and anticipatory work ethic with a strong service orientation, comfortable handling both high-level tasks and essential operational duties • Strong verbal and written communication skills and the ability to develop cooperative relationships across internal teams and with external vendors/partners • Proficient computer literacy, including expertise in Outlook, Power Point, Excel, and Word • Experience with SAP, Ariba, or Keynote is a plus Workplace Location • Location: This individual must reside within commuting distance from our global headquarters in Baltimore, MD • Work Schedule: x4 days in office, Monday through Thursday Sponsorship Eligibility: UA does not offer sponsorship of job applicants for employment-based work authorization for this position at this time. Relocation • No relocation provided Base Compensation • $25.41 - $31.76 USD Most new hires fall within this range and have the opportunity to earn more over time. Initial placement within the salary range, however, is based on an individual's relevant knowledge, skills and experience for the position. UA is committed to helping our teammates succeed and advance in their careers. Base salary is only one component of our competitive Total Rewards package. #LI-Hybrid #LI-SM1 Benefits & Perks • Paid "UA Give Back" Volunteer Days: Work alongside your team to support initiatives in your local community • Under Armour Merchandise Discounts • Competitive 401(k) plan matching • Maternity and Parental Leave for eligible and FMLA-eligible teammates • Health & fitness benefits, discounts and resources- We offer teammates across the country programs to promote physical activity and overall well-being Our Commitment to Equal Opportunity At Under Armour, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion or belief, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, family or paternal status and any other characteristic protected by applicable law. Under Armour seeks to recruit, develop and retain the most talented people representing a wide variety of backgrounds and perspectives. If a reasonable accommodation is needed to participate in the job application or interview process, please contact our Human Resources team via candidateaccommodations@underarmour.com.

Executive Assistant and Office Administrator

Philadelphia, PA

Position Details

About the role Eclipse is a fast growing real estate development company working across multifamily, mixed use, and residential projects in Philadelphia. We operate at a high standard and need someone who brings structure, organization, and reliability to a fast moving environment. This role supports the founders and helps manage essential daily operations. What you will do • Manage schedules, meetings, and day to day coordination • Keep the office organized and operations running smoothly • Handle administrative tasks, logistics, and follow up • Assist with occasional errands or personal support as needed • Anticipate needs and help the team work efficiently What makes you a fit • Organized, detail oriented, and proactive • Strong communication skills and polished professional presence • Comfortable juggling shifting priorities • Trustworthy, discreet, and reliable • Able to work independently and solve problems quickly Requirements • Two to six years experience in EA, administrative, or office support roles • Strong written and verbal communication skills • Comfortable with Microsoft Office • Full time in office availability in Philadelphia

Executive Assistant & Project Coordinator - Princeton NJ

Princeton, NJ
1 day ago

Position Details

Executive Assistant & Project Coordinator Princeton, NJ We currently have an immediate opportunity for an Executive Assistant & Project Coordinator to support the Global Perfumery & Beauty (P&B) Supply Chain team, including the Head of Global Operations located in our North American affiliate in Princeton, NJ. Your Key Responsibilities • Support the P&B Supply Chain/Ops Team above in all engagement work including: Project Coordination of tactical and strategic initiatives, and administrative support • Provide analytical support to projects and/or other business related matters • Manage all administrative activities for the Head of Global Supply Chain including: Calendar, Travel, Expenses, meeting scheduling and organization. • Participate in planning and preparation activities associated with meetings, presentations, and conferences. • Prepare reports to support recommendations and projects. • Directly manage purchase orders, invoices, monthly expense report tracking and filing, etc. We bring • Sustainability is much more than a claim and is core to our strategy and purpose; • A flexible work environment that empowers people to take accountability for their work and own the outcome; • Barrier-free communities within our organization where every employee is equally valued and respected – regardless of their background, beliefs, or identity; • A firm belief that working together with our customers is the key to achieving great things; • An eagerness to be one team and learn from each other to bring progress to life and create a better future • We offer competitive pay, career growth opportunities, and outstanding benefit programs You bring • Bachelor’s degree or above is preferred. • 3+ years of experience working as a project coordinator or applicable experience in a corporate business environment is preferred. • Strong computer skills in Word, Excel, PowerPoint and all other relevant software. • Analytical skill will be adding value to the role. • This individual will need to be extremely organized and efficient, with the ability to manage administrative work in a fast-paced environment and prioritize competing deadlines but also enjoys more challenging project work. • Strong willingness to take on new responsibilities and projects with a growth mindset and a champion of dsm-firmenich’s Fundamentals and Winning Behaviors. • High understanding and commitment to handle matters with utmost confidence and keen sense of poise, tact and diplomacy. The salary or hourly wage scale provided reflects the pay range dsm-firmenich expects to pay the successful candidate for the position. Individual pay offered will be based on the applicant’s job-related skills, experience, relevant education, or training, and primary work location. Salary $73,900 – $90,000. In addition to base salary, we also offer a comprehensive total rewards package, inclusive of annual incentive pay, a retirement savings plan, health care coverage, paid time off, recognition programs and a broad range of other benefits. All benefits and incentives are subject to eligibility requirements. About Dsm-firmenich At dsm-firmenich, we don’t just meet expectations – we go beyond them. Join our global team powered by science, creativity, and a shared purpose: to bring progress to life. From elevating health to making fortified food and sustainable skincare, the impact of your work here will be felt by millions – every single day. Whether it’s fragrance that helps you focus, alternative meat that’s better for the planet, or reducing sugar without losing flavor, this is where you help shape the future of nutrition, health, and beauty for everyone, everywhere. And while you’re making a difference, we’ll make sure you’re growing too. With learning that never stops, a culture that lifts you up and the freedom to move across businesses, teams, and borders. Your voice matters here. And your ideas? They’re essential to our future. Because real progress only happens when we go beyond, together. Inclusion, belonging and equal opportunity statement At dsm-firmenich, we believe being a force for good starts with the way we treat each other. When people feel supported, included, and free to be themselves, they do their best work – and that’s exactly the kind of culture we’re building. A place where opportunity is truly equal, authenticity is celebrated, and everyone has the chance to grow, contribute, and feel they belong. We’re proud to be an equal opportunity employer, and we’re serious about making our hiring process as fair and inclusive as possible. From inclusive language and diverse interview panels to thoughtful sourcing, we’re committed to reflecting the world we serve. We welcome candidates from all backgrounds — no matter your gender, ethnicity, sexual orientation, or anything else that makes you, you. And if you have a disability or need any support through the application process, we’re here to help – just let us know what you need, and we’ll do everything we can to make it work. Agency statement We’re managing this search directly at dsm-firmenich. If you’re applying as an individual, we’d love to hear from you. We’re not accepting agency submissions or proposals involving fees or commissions for this role.

Executive Secretaries and Administrative Assistants

Thiells, NY
28 days ago

Position Details

About US-At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 21 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors.Titles: Executive Secretaries and Administrative AssistantsDuration: ContractLocation: Thiells, NY (10984)Shift Timings: Monday -Friday (8am-4pm)Pay: USD 18/hr - USD 20/hrPosition summary:Efficient administrative professional skilled in Microsoft Office, record keeping, and organization, with strong communication abilities and adaptability to specialized software and varied office duties.Key Responsibilities: Ability to learn and use specialized menu driven software Filing Record Keeping Excellent organizational skills and follow up skills Answer phones/transfer calls Send e-mails Other Duties as assigned Skills:Outlook, Excel, and Microsoft Word Application ProcessResume ReviewInitial discussionVideo ScreeningClient Interview Cogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI. ISO-certified and CMMI Level 3 appraised, we proudly partner with 70+ Fortune 500 companies and 150+ government agencies.Cogent is an equal opportunity employer and does not discriminate based on any protected status under applicable law.

HR and Executive Administrative Assistant

Memphis, TN
2 days ago

Position Details

Who we are: AerSale® is a global leader and market innovator specializing in aviation products and services to meet the growing demand for aftermarket support in global passenger, cargo, and government segments. Featuring complete aircraft nose-to-tail, value-added offerings, including Aircraft & Component Maintenance, Repair and Overhaul Services (MRO), Aircraft & Engine Sales and Leasing, Used Serviceable Material (USM) Sales and Parts Exchange, Flight Equipment Asset Management Services, Internally developed aircraft and component modifications (engineered solutions) designed to enhance aircraft performance and operating economics (e.g. AerSale®, AerTrak® and AerAware). For more information, visit us at www.aersale.com. What we Offer: • Medical Insurance • 100% Employer Paid Dental, Vision, Life, Short and Long Term Disability Insurance • 401K with Employer Contribution • Employee Stock Purchase Plan (ESPP) • Education Reimbursement (related field) • Employee Referral Program and Recognition Program • Paid Holidays and 15 Paid Time-Off Days annually Job Description: Job Summary: Assists in supporting executive onsite as well as aiding in day-to-day HR operations. Essential Duties and Responsibilities: • Provide general administrative support to the COO/Division Head of USM and Memphis office. • Manage travel arrangements for COO including booking flights, accommodation and transportation. • Manage COO calendar and coordinate meetings with both internal and external parties. • Prepare company presentations on PowerPoint under the direction of the COO. • Prepare expense reports for COO and submit in timely manner. • Support corporate HR team with initiatives including employee engagement events. • Assists in coordinating interviews with local management team. • Conducts onboarding for new hires in Memphis and Millington locations as required. • Responsible for ensuring IT set up is completed for any new hires. • Maintains local Human Resource records. • Assists in timekeeping functions. • Traveling to satellite locations in Tennessee as needed. • Perform other duties and responsibilities as assigned to meet business needs. Education and Experience: • Bachelor’s degree in equivalent. • At least 2-3 years of experience in HR or administrative role. Skills and Abilities: • Strong observational and communication skills. • Ability to remain calm and make quick decisions under pressure. • Ability to enforce entry and escort policies/regulations. If you would like to see your career take flight, apply today! Aersale is an Equal Opportunity Employer. The company prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, general identity, national origin, or for inquiring about, discussing, or disclosing information about compensation. As a Government Contractor Aersale takes affirmative action to employ and advance in employment individuals without regard to disability or veteran status . If you are an Individual with Disability and require any assistance with the application process please contact Human Resources at: Monica.Rivas@aersale.com .