TSD Administrator

TSD Administrator page is loaded TSD Administratorlocations: Milnertontime type: Full timeposted on: Posted Yesterdaytime left to apply: End Date: April 1, 2026 (13 days left to apply)job requisition id: JR001863Reporting to Manager, Technical Services, Admin Assistant is sought for to provide comprehensive administrative support to the Refinery Technical Services Manager and her Leadership Team.Provides comprehensive administrative technical support to the Refinery TSD team: Supports improvement of information processing and reporting services, such as LPS Stewardship, Functional Excellence Report, etc.Supports management of TSD Manager's calendar • Arranges access for and meets guests • Makes travel arrangements for the TSD Manager • Prepares slide decks for meetings, reporting, conferences, etc. for the TSD Manager • Assists TSD Manager with Travel and Entertainment claims and queries (T Card)Assists TSD Leads with tracking of strategic action items • Management of office stationery supplies and office equipmentAdministers overtime and travel claims for TSD and team according to the overtime rules. Incumbent will provide TSD Manager with reconciled report on status of department overtime and claims, ensuring that claims are consistent with attendance registerWill be responsible for processing via the appropriate systems. Will provide the Supervisory staff with guidance and clarity on administration of the overtime rulesAssists with creating purchase requisitions in Ariba for material orders and service orders. Creates service sheets in Ariba on behalf of vendors, only if approved by Procurement Commercial Manager. Advises TSD Ariba users on resolving payment queries or escalates to Procurement Helpdesk if required.Assists with Department purchases via Procurement Card and ensures compliance rules are adhered to in this regard. Guides Department TCard holders on adhering to compliance rules. All purchases to be compliant with Procurement Policy and Travel, Gifts & Entertainment Policy.Facilitates submission of monthly performance statistics for TSD department and supports the development of performance tracking metrics and KPI's. Produces ad hoc statistics and information as required. Participates with team members in achieving the departments vision, mission and objectives in line with the Refinery's business goalsHas knowledge of available resources and information, ability to quickly gather and communicate information; ability to remember and document informationFacilitates maintenance of up-to-date records of all TSD staff, including contact detailsWorks with the TSD supervisors in the distribution of the correct PPE for new recruits, in-service trainees and employees Manages the department's intranet site and SharePoint site, coordinates the populating and updating thereof. Supports TSD team in ensuring CDMS documentation is updated •Perform basic notifications and material reservations SAP Serve as TSD building owner, facilitating control of seating arrangements and encouraging general hygiene and condition upkeep by resident employees Facilitates TSD Performance Management sessions twice a year • Facilitates quarterly townhalls and prepares presentation decks • Supports manpower process and Project Prioritization Committee (PPC) processesProfessional Qualification and Certifications: • Minimum Matric / Senior Certificate / NQF 4 qualification• Appropriate tertiary Certificate, Diploma, Degree or equivalent an advantageKnowledge and skills: • Proficiency in MS Office applications • Strong Planning and Organizing Skills • Good interpersonal skills and can work with people from different backgrounds and cultures • Learning adaptability Advantageous qualities: • Key interest in the role, and keen to learn and grow with vision to develop self for the next/desired opportunity • Genuine desire to help others and create solutions to achieve common goals in accordance with Department priorities Application deadline: 31 March 2026Astron Energy is a leading supplier of petroleum products in South Africa, with a vast network of Caltex-branded service stations that make us one of the country's top two petroleum brands. We are strongly committed to being a responsible corporate citizen, promoting education, health and economic development in an effort to build stronger communities and drive sustainable economic growth. We own and operate the country's third-largest crude oil refinery in Cape Town, which has a capacity of 100,000 barrels a day, and a lubricants manufacturing plant in Durban.