Teaching and Learning Centre Coordinator

The Independent Institute of Education (The IIE) is a registered private higher education provider and a wholly owned subsidiary of ADvTECH Ltd, listed on the JSE.

The IIE's Academic Centre of Excellence (ACE) is the custodian of academic quality, educational technology, and governance across the institution. It leads academic strategy, compliance, and operational integrity through robust governance structures.

The current ACE is in the process of being repositioned as a Centre of Excellence, a hub for academic innovation, staff capacity building, quality assurance, and governance across both the schools and tertiary divisions.

We are inviting applications for the role of Teaching and Learning Centre Coordinator

Based at The IIE's head office in Sandton, this role will support the ACE team.

The purpose of the job

The Teaching and Learning Centre Coordinator ensures efficient operations of the SIRIUS Teaching and Learning Centre. The role includes the management of the centre with digital platform coordination and administration, accreditation support, project coordination, and event logistics oversight.

Reporting to

The successful candidate will report to the Academic Project Manager.

Main Outputs and Responsibilities for this Position GENERAL RESPONSIBILITIES

• Provide administrative support to the Academic Project Manager and centre team, including data compilation, stakeholder communication, manage course maintenance, and report preparation.
• Provide a high level of customer service to all stakeholders.
• Contribute to the continuous improvement of centre operations and platform functionality.
• Perform any other reasonable duties as assigned by the SIRIUS team members.

PHYSICAL CENTRE OPERATIONS

• Manage all venue bookings for the Centre, including workshops, micro-courses, in-person facilitation sessions, seminars, and collaborative events.
• Ensure accurate scheduling, minimal conflicts, and optimal facility use.
• Coordinate catering and logistics for centre-based meetings, workshops, professional development events, and stakeholder sessions.
• Oversee the catering and related event budget, ensuring cost-effective resource allocation, adherence to financial guidelines, and accurate tracking/reporting.
• Provide on-site support for hybrid/in-person events, including audio-visual setup, room preparation, attendee coordination, and troubleshooting to deliver seamless experiences.
• Maintain centre facilities (e.g., collaboration spaces, resource areas, coffee bar if applicable) to high standards, supporting a welcoming environment for teachers, academics, and facilitators.

ONLINE PLATFORM RESPONSIBILITIES

• Maintain and update the SIRIUS webpage and associated digital presence, ensuring all information (e.g., course offerings, professional development news, resources) is current, accurate, and user-friendly for educators in both divisions.
• Regularly review, curate, and update the SIRIUS resource library/page, incorporating relevant materials such as pedagogical tools, research summaries, innovation content, self-paced assets, podcasts, and division-specific modules to keep content fresh and aligned with teaching excellence goals.
• Upload latest content, short courses, webinars, online sessions, podcasts, micro-courses, and professional development modules to the SIRIUS platform as directed.

DIVISION-SPECIFIC RESPONSIBILITIES School Division

• Administer and manage the SACE accreditation and CPTD compliance process for School Division courses and professional development activities, ensuring timely submissions, full compliance, and accurate record-keeping.

Tertiary Division

• Support accreditation/compliance alignment for Tertiary programmes and lecturer development activities (e.g., with CHE, SAQA, or relevant professional bodies where applicable).

Qualification

• Minimum: Relevant post-matric qualification (e.g., Diploma or Degree in Education, Educational Technology, Business Administration, Project Management, or related field).
• Preferred: Bachelor's degree in education, Higher Education, Instructional Design, or similar, with familiarity in South African education frameworks (SACE/CPTD for School; CHE/SAQA for Tertiary).

Experience

• 2-3 years' experience in project coordination and administration, learning management system coordination, or similar.
• Proven hands on experience with digital platforms/LMS.
• Solid administrative skills, including budget management and event coordination.

Competencies

• Strong organisational and time management abilities to juggle multiple priorities with precision and under tight deadlines.
• Exceptional attention to detail and proactive problem solving approach.
• Excellent verbal and written communication, with strong people skills for collaborating across divisions and with diverse stakeholders.
• High digital literacy and quick adaptability to educational technologies and tools.
• Customer oriented mindset focused on enhancing teaching and learning quality.
• Analytical skills for interpreting platform data, resource relevance, and operational improvements.
• Integrity, confidentiality, and strict adherence to financial and compliance standards.

ADVTECH Group is committed to employment equity and encourages applications from designated groups.