Supply Chain Officer

Our client is a network of civil society organisations working to strengthen community systems, improve access to health and social services, and advance the national response to public health priorities. We deliver high-impact programmes with a strong focus on accountability, value for money, compliance, and ethical stewardship of donor funds.

The duties and responsibilities of the Supply Chain Officer will include, but not limited to:

• Execute the full procurement cycle: needs assessment, market research, solicitation (RFQs/RFPs), bid evaluation, adjudication support, purchase orders, and contracting.
• Ensure procurement decisions adhere to our policies, donor rules (e.g., Global Fund or other institutional donors), and applicable legislation (e.g., POPIA, B-BBEE, POPIA).
• Supplier relationship management and updating of supplier database; drive competitive sourcing and value-for-money principles.
• Assist stakeholders with the accurate completion of purchase requests and provide guidance/feedback about adherence to supply chain policies and procedures.
• Prepare clear procurement documentation packs (TORs/specifications, evaluation matrices, bid evaluation reports, due diligence checks).
• Facilitating the relevant bid committees for bid specifications; bid evaluations and preparing submissions to the Internal Procurement Committee.
• Ensure that procurement records are being filed and maintained.
• Support contract negotiation, pricing, and terms for goods, services, consulting, and sub-contracting.
• Monthly procurement reporting and updating of tender register
• Assist in the administrative and secretariat function for Internal Procurement Committee.
• Manage onboarding of suppliers and monitoring compliance (including risk, tax compliance, B-BBEE status, and conflict of interest checks)
• Train and support staff on procurement planning, policy use, and compliance.
• Identify opportunities to streamline processes to improve turnaround times.
• Collaborate closely with Finance, Programmes, M&E, and Grants teams on budgeting, forecasts, and donor reporting inputs.
• Support internal/external audits (donor, statutory) and implement audit recommendations.
• Maintain clean, auditable records and a complete procurement file for every transaction

Required qualifications, skills, and experience.

• A Diploma/Bachelor's Degree in Supply Chain Management, Finance or related field.
• Minimum of 3 years' relevant experience in a SCM environment (preferably in an NGO /Pharmaceutical environment/ public sector)
• Accounting background (advantageous).
• Chartered Institute of Procurement and Supply (CIPS) level 4 or 5 certification (advantageous)
• A general understanding of B-BBEE Act requirements in line with Procurement compliance (advantageous).
• Working knowledge of relevant industry legislation and regulations, e.g., POPI, PAJA, PAIA.
• Good Communication Skills
• Data Analysis and Report Writing Skills
• Contracts Administration
• Good Computer Skills (MS Office Suite)
• Proficiency with ERP/procurement systems such as Oracle- NetSuite
• Driver's License (Code B) with no endorsements

Personal Competencies

• High integrity, ethical judgement, and a compliance mindset.
• Strong planning, prioritisation, and meticulous attention to detail.
• Effective communication, stakeholder management, and vendor relationship skills.
• Problem-solving under time pressure; adaptable in a fast-paced, donor-driven environment.
• Customer Service Orientation
• Relationship Building
• Teamwork and Cooperation