SHERQ Assurance Administrator

Permanent

LinbroParkCPG

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.

But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can do people at the forefront, our assets become your assets, our service your solutions.

Vector's vehicle fleet includes a food industry first in 'multi-temperature' vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose
To provide administrative support for SHERQ and sustainability processes across operational sites, ensuring effective documentation control, accurate management of non conformances, incident investigations, recalls, and regulatory compliance.

• Maintain and update SHERQ documentation, SOPs, and toolkits.
• Support audits and inspections by ensuring documentation readiness.
• Track compliance metrics and assist in reporting (injuries, non conformances, man hours, near misses, IFR (Injury frequency rates), project management).
• Coordinate training and maintain training records.
• Assist in onboarding processes to ensure SHERQ standards are communicated and documented.
• Monitor document version control and ensure accessibility across sites.
• Monitor and maintain all SHERQ and ESG registers to ensure accuracy, completeness, and compliance with reporting standards.
• Support the SHERQ Officer in closing out non conformances by ensuring documentation is complete, actions are tracked, and records are updated.
• Support with SHERQ compliance checklists at the site based.
• Support execution, tracking, and reporting of product recalls.
• Assist with process alignment and efficiency across business units.
• Engage with customers and principals on reporting and onboarding.
• Address operational concerns to reduce risk stock and delays.
• Provide supply chain feedback on stock risks and process issues.
• Prepare weekly and monthly recall reports.
• Handle SAP queries and system updates.
• Track disposal certificates, billing, and storage status.
• Update traceability forms and contact lists.

Internal:

• Supports operations, HR, training, and SHERQ teams to maintain documentation and ensure compliance.

External:

• Liaises with auditors, clients, and training providers for documentation accuracy and compliance support.

• 1-3 years' experience.
• Certificate or diploma in office administration, document control, science or SHEQ related field (preferred).
• Proficiency in MS Office and document management systems.
• Basic understanding of SHERQ principles and compliance processes.

• Attention to Detail: Maintains accurate and up to date documentation and registers.
• Organizational Skills: Manages multiple compliance records and deadlines efficiently.
• Process Orientation: Follows structured procedures and ensures adherence to standards.
• Communication Skills: Clearly communicates documentation requirements and updates.
• Discretion & Confidentiality: Handles sensitive compliance information responsibly.
• Team Support: Collaborates with the SHERQ Officer and site teams to ensure smooth operations.
• Adaptability: Responds effectively to changing compliance and reporting needs.
• Initiative: Proactively identifies gaps in documentation and supports corrective actions.

Vector Logistics supports the principles of Employment Equity and is committed to building a diverse and inclusive workplace. Preference will be given to candidates from designated groups in line with our Employment Equity Plan.

If you have not heard from us within 3 to 4 weeks aftersubmitting your application, please consider your application unsuccessful onthis occasion. We truly appreciate your interest in joining the Vector team andencourage you to stay connected for future opportunities that may align withyour skills and career journey.

We look forward to hearing from you!