Senior Executive Assistant to the CEO

We are seeking a highly capable Executive Assistant to the CEO to operate in a hybrid capacity as a Virtual Chief of Staff. This role is designed for a seasoned professional who can provide both strategic support and operational execution, acting as a trusted extension of the CEO across multiple business functions.

The successful candidate will play a central role in improving executive effectiveness by managing priorities, coordinating cross functional activities, and ensuring disciplined follow through on key initiatives. This is a fully remote position supporting a US based executive, requiring availability during Eastern Time business hours.

• Partner with Sales and Finance teams to compile and deliver weekly performance reports
• Coordinate and process Salesforce renewals on a recurring basis
• Participate in leadership, finance, and forecasting meetings to capture key insights, decisions, and action items
• Develop a strong understanding of the business context, including financial performance and projections
• Track strategic priorities across departments and ensure timely execution

• Manage and optimize the CEO's calendar, scheduling, and time allocation
• Maintain task tracking systems and ensure accountability for deliverables
• Support operational workflows through data entry, documentation, and coordination
• Establish and refine administrative processes to improve efficiency and reliability
• Exercise independent judgment to prioritize tasks and manage competing demands

• Represent the CEO in professional communications with clients and external stakeholders
• Coordinate scheduling, follow ups, and correspondence
• Draft communications on behalf of the CEO with a high degree of accuracy and professionalism
• Support relationship management through timely and appropriate engagement

The ideal candidate is a proactive, detail oriented professional who operates with a high degree of independence and sound judgment. This individual must be comfortable managing competing priorities, working with incomplete information, and navigating a fast paced executive environment.

• Strong initiative and ability to work without close supervision
• Capacity to understand complex business topics quickly
• High level of professionalism and discretion
• Reliability and consistency in delivering results
• Comfort operating in an environment with evolving priorities

Preferred qualifications include experience supporting founders or leadership teams within growth oriented or technology enabled organizations.

This role is delivered through a managed virtual placement structure that provides:

• Pre vetted, high caliber candidates
• Structured onboarding and role alignment
• Full payroll administration, including salary, benefits, and taxes
• Consistent alignment to Eastern Time working hours

• 3-5 years' experience supporting a CEO or senior executive in a fast paced environment
• Demonstrated experience working closely with executive leadership on confidential matters
• Knowledge of financial reports and projections, with the ability to interpret and track performance indicators
• Strong independent task management skills, including prioritization and execution without constant supervision
• Proven ability to manage multiple workstreams simultaneously while maintaining accuracy and discretion
• Advanced organizational and time management capabilities
• Excellent written and verbal communication skills

$1,800 - $2,250 a month

Eastern Time (US)

• 100% REMOTE
• $50 birthday bonus
• $200 testimonial bonus
• $300 tenure bonus every 6 months
• $500 entry monthly raffle
• NO TRACKER. NO PROBLEM