SAf Administrator

Title: Administrator - Division Finance

Location: Port Elizabeth

Reports To: Finance and Admin Manager

Primary Position Purpose: To assist with administration and work queries.

• Reception duties, including welcoming clients and visitors
• General office administration and filing
• Typing of minutes, letters, contracts, and sub-consultancy agreements
• Preparation of invoices, payment certificates, and WAFs
• Collection and compilation of sundry information
• Tender preparation, submission, and client liaison regarding queries
• Administrative support to all Project Managers handling calls, emails, letters, and other communications
• Screening phone calls and coordinating meetings
• Minute taking and document/report formatting
• Arranging travel and managing diaries for the Function Manager and Engineers

• 5+ years' experience in a similar role
• Matric qualification
• Advanced proficiency in MS Office (Outlook, Word, PowerPoint, Excel, and ProjectWise)
• Excellent verbal, written, and typing skills
• Strong problem-solving and initiative-taking abilities
• Detail-oriented and process-driven
• Strong organisational skills with the ability to prioritise workload effectively

• Honest and trustworthy
• Respectful
• Possess cultural awareness and sensitivity
• Be flexible
• Able to work under pressure
• Outgoing personality, responsible, self-motivated and confident

We are proud of the brilliant minds we have at SMEC and are committed to ensuring that our people have the best opportunities and resources to learn, grow and succeed. Our hiring decisions are guided by skills, qualifications and experience, ensuring fair and equitable access to opportunities for all. We are intentional about diversity, equity, inclusion, and belonging, not as a requirement, but as a fundamental part of who we are. We strive to create a workplace where diverse backgrounds and perspectives are embraced, fresh ideas are encouraged and everyone has the support they need to thrive.