Resource Centre Administrator

At SAOTA, we create some of the world's most iconic architecture and interiors. Behind every exceptional project is a finely tuned support system and our Resource Centre plays a vital role in enabling our design teams to do their best work.

We are looking for a highly organised, detail driven Resource Centre Administrator to provide high level administrative and information management support to the Resource Centre Coordinator and team. If you thrive on structure, enjoy managing data and systems, and take pride in keeping things running seamlessly, this could be an exciting next step in your career.

You'll help maintain and grow SAOTA's Resource Library, ensuring information is accurate, accessible, and beautifully organised.

• Capturing and maintaining data in the online SharePoint Library and Excel databases
• Adding new information researched by the Coordinator or team
• Transferring existing data from spreadsheets into the new database, including Group Supplier and Sub Contractor lists
• Contacting suppliers to request samples and regularly update their information
• Coordinating the delivery and tracking of samples
• Supporting the library when the Coordinator or team members are unavailable
• Maintaining records, bookings, and movement of samples
• Printing and managing labels once samples are identified and uploaded to SharePoint
• Assisting in the SAOTA - ARRCC Sample Room as required
• Allocating staff helpdesk tickets to the appropriate team members

You'll also provide essential administrative support that keeps the Resource Centre operating efficiently.

• Assisting with compiling and populating reports and presentations
• Documenting minutes, agendas, and action lists for Resource Centre meetings
• Following up on outstanding actions and ensuring tasks are completed
• Liaising with couriers for all sample deliveries
• Supporting the team with general administrative tasks as needed

• Minimum 3 years' experience in an administrative role
• Exceptional accuracy and attention to detail
• Excellent written and spoken English, with strong spelling, grammar, and proofreading skills
• High proficiency in Microsoft Office, especially Excel and PowerPoint
• Ability to remain calm, multitask, and perform well under deadline pressure
• Strong interpersonal skills and the ability to collaborate across all levels
• Excellent organisational and time management skills
• Proven ability to work independently, take initiative, and be proactive
• Ability to handle confidential and sensitive information with discretion

• Familiarity with the construction industry
• Experience with document management systems, both physical and electronic

• Flexible, adaptable, and solutions oriented
• Consistently professional with a strong sense of responsibility

• Be part of a globally recognised architecture and design practice
• Work in a collaborative, high performance environment
• Gain exposure to industry leading resources, suppliers, and systems
• Play a meaningful role in supporting world class design teams

If you're someone who finds satisfaction in precision, organisation, and being the person others rely on, we'd love to hear from you.

Apply now and become part of the team behind extraordinary design.