Receptionist

Optimi is looking for a professional, well-presented Receptionist to join the Facilities team on a 12-month temporary contract. This role is pivotal in creating a welcoming first impression for all visitors and ensuring efficient front-office and facilities administration support across the business. The successful candidate will be responsible for managing reception operations, supporting facilities administration, coordinating suppliers, and providing general administrative assistance to management and internal stakeholders.

• Grade 12 or equivalent (Essential)
• 1 year experience in a reception, administration, or facilities support role (advantageous)
• Microsoft Word, Excel, and Outlook - Essential
• English (written and verbal)

• Manage the reception desk and act as the first point of contact for all visitors and clients.
• Receive, welcome, and direct visitors in a professional and courteous manner.
• Handle inbound and outbound calls and redirect queries appropriately.
• Maintain a neat, professional, and welcoming reception area at all times.
• Control access to the building and support security procedures.
• Assist clients with basic enquiries at reception.
• Manage consultation rooms and coordinate all booked meetings.
• Provide hospitality support on behalf of management when required.
• Arrange deliveries from various suppliers and manage related administration.
• Liaise with the Facilities team to identify operational requirements assist with addressing needs.
• Source quotations for new requests and manage supplier engagement and approval processes.
• Coordinate facilities staff activities as required.
• Compile basic reports and perform general administrative duties assigned by management.
• Engage with clients and stakeholders across all Optimi divisions.
• Refer queries and complaints to designated persons for resolution.

This position is based in Rivonia.

Should you not receive a call from us within 14 days, please consider your application unsuccessful.