Property Administrator (Student Accommodation)

Pretoria, South Africa Posted on 06/02/2026

The main purpose of this position is to: ensure the buildings' occupancy rate is achieved. Ensure the new leases details are captured correctly, and all amendments are put through. Ensure that all Student Accommodation rentals and queries are processed. Fines are billed to student accounts and payments thereof are managed. Arrears are monitored and managed.

• PA's to monitor applications when the Website opens.
• Check on the Applied, reverted and editing applications.
• Monitor the support email/WhatsApp.
• Obtain the verification list of students from the Universities.
• Check on defunded students.

• Vetting of all documents on the Rise Website.
• Credit checks on prospective students.
• Ensure all lease information is accurate and updated.
• Arrange changes of students' details on the Rise website and amend it on PIMS.
• Reporting on the occupancy levels and vacancies to Management.

• Generate lease billings monthly for the building - from the 13th of each month.
• Statements to be generated by the 20th of every month.
• Interest billing to be run and checked if accurate.
• Debit run to be processed and signed by PM.
• Post batches in PIMS and Great Plains.
• Monitor payment allocations received from students.
• Create Student Accommodation reconciliation on PIMS when necessary.

• Rental Payments must be made on the 1st of the month.
• Manage and resolve queries relating to rental payments.
• Issue Letters of demand when required.
• Calculation of AOD repayments and drafting of AOD's.
• Facilitate the hand over process for defaulting students.

• Assist Property Manager with compiling of the monthly management reports.
• Manage account closures.
• Request refunds of deposits from finance.
• Administration of refund deposits and entry and exit recoveries.

• Matric
• A National Diploma
• Minimum of 2 - 3 years' experience in Property Management.
• Experience in Student Accommodation would be an advantage.