Project Coordinator & Marketing Ops Virtual Assistant

Detail-oriented Virtual Assistant to support a digital marketing agency and help launch two new digital businesses. This role combines admin, marketing operations and light project coordination.

You'll help polish documents and SOPs, build simple marketing assets, support outbound campaigns in Apollo and coordinate with freelancers/designers for a new file-cleanup service.

The ideal candidate thrives in fast moving startup environments where priorities shift and takes pride in organization and follow-through.

• Build and clean email lists; prep targeting inputs for Apollo campaigns.
• Assist with cold email setup in Apollo (sequences, merge-field QA, targeting).
• Draft/edit short copy (email subject lines, blurbs, one-pagers).
• Create basic marketing materials and sales one-pagers (Canva).

• Track tasks, timelines, and deliverables across agency + two new businesses.
• Help create and maintain SOPs, checklists, and shared folders.
• Coordinate with freelancers/designers (especially on Figma file cleanup projects).
• Serve as point of contact for new file-cleanup service: intake client requests, log details, ensure smooth handoff/delivery.

• Format and polish training manuals, proposals, decks (Google Docs/Slides or MS Office).
• Keep folder structures/files organized and version-controlled.
• Weekly reporting: tasks done, in-progress, and at risk.

• 3-4+ years as a VA/Project Coordinator in startup, agency, or creative business settings.
• Exceptional organization & attention to detail (doesn't over-rely on AI, double-checks work).
• Canva proficiency (creating clean, branded assets).
• Google Workspace/MS Office (Docs/Word, Slides/PPT, Sheets/Excel).
• Familiarity without bound/growth tools (Apollo preferred; HubSpot, Lemlist, Instantly acceptable).
• Strong written communication and ability to follow up proactively.
• Comfortable working U.S. Eastern hours.

• Figma familiarity (to liaise with designers, not design-heavy).
• Experience coordinating freelancers or vendors.
• CRM or task tool knowledge (Notion, Trello, Asana, etc.).
• Light brand/layout sense to polish SOPs and marketing docs.

$800 - $1,100 a month

• 100% REMOTE
• $50 birthday bonus
• $200 testimonial bonus
• $300 tenure bonus every 6 months
• $500 entry monthly raffle
• NO TRACKER. NO PROBLEM