Project Coordinator (Junior Project Manager) - OPERA Division

Location: Cape Town

Work Model: Onsite

Contract Type: Full-time

Micros South Africa, part of Adapt IT, is seeking a detail-driven Project Coordinator / Junior Project Manager to join our OPERA Division. This role is ideal for a motivated professional with strong project administration, invoicing, and coordination skills, who is passionate about delivering successful hospitality technology projects.

You will play a key role in managing small to medium hospitality system projects, ensuring accurate administration, consistent client engagement, and seamless coordination across sales, technical, and finance teams.

• Create and manage jobs on Service Manager, including delivery notes and job codes
• Handle invoicing, pro forma invoices, credit notes, and price adjustments
• Maintain accurate project, client, and financial documentation
• Liaise closely with Accounts to ensure correct billing of software, labour, travel, and services
• Maintain client folders, licences, support agreements, and project sign-off documentation

• Coordinate project schedules, resources, and weekly project meetings
• Assist Sales with planning, scoping, and resource allocation
• Develop project plans highlighting timelines, risks, and dependencies
• Track open job status and ensure timely project updates
• Ensure correct scoping, quoting, and signed documentation
• Coordinate pre-installation inspections, documentation, and training schedules
• Liaise with third-party vendors and internal teams
• Confirm installation dates, logistics, travel arrangements, and client requirements
• Monitor project progress and resolve issues during installation
• Follow up with clients and installation teams post go-live
• Ensure full project sign-off and handover to technical support
• Provide feedback to Sales and Operations teams
• Matric / Grade 12 (or equivalent)
• Strong working knowledge of MS Word and Excel
• Qualification in Fundamentals of Project Management (essential)
• 3-5 years' experience in a Project Management or Project Administration role
• Experience in invoicing or project administration (advantageous)
• PMBOK and/or PRINCE2 certification (highly advantageous)

• Excellent written and verbal communication skills
• Strong planning, administration, and organisational abilities
• High attention to detail and accuracy
• Customer-focused with strong interpersonal skills
• Ability to multitask, prioritise, and meet deadlines
• Proactive, reliable, and a strong team player
• Work with leading hospitality technology solutions such as OPERA
• Be part of a collaborative, fast-paced, and professional environment
• Gain exposure to end-to-end project management in the hospitality sector
• Grow your career within a trusted and established technology group

If you are passionate about project coordination, hospitality systems, and delivering exceptional client experiences, we would love to hear from you.