Personal Assistant to Financial Direction ( Al Baraka Bank)

To manage daily operations of the Financial Director by undertaking for the secretarial and administrative aspects to ensure smooth running in respect to all functions.

• Maintains diary and schedules appointments for the Financial Director.
• Screens all incoming calls as and when required and ensures messages left are given to the Financial Director within agreed time frames.
• Drafts emails on behalf of the Financial Director.
• Undertakes for scanning, emailing and filing of confidential information.
• Assists in compiling material and prepares PowerPoint presentations as required from time to time.
• Coordinates all travelling arrangements for Financial Director.
• Obtains signatures from the Financial Director on behalf of various departments within Head Office.
• Coordinates meetings for Financial Director via Teleconference and videoconference.
• Undertakes for queries made by Financial Director and ensures feedback is provided.
• Provides support to reporting departments as per approval from the Financial Director.
• Assists with tasks that make the Financial Directors Office more efficient.

• Forwards emails to managers reporting to the Financial Director requesting Executive Committee (EXCO) reports and thereafter summarizes for the Finance Directors Executive Committee (EXCO) report.
• Uploads EXCO reports prepared by Managers reporting to the Financial Director on the relevant electronic platforms.
• Compiles meeting packs for meetings Chaired by the Financial Director including but not limited to Information Technology, Finance and Projects Committees.
• Takes minutes at meetings as indicated above.
• Orders stationery for the Financial Director as and when required.
• Completes gift register for the Financial Director.
• Prepares payment requisitions relevant to the Financial Directors office.
• Obtains submissions from reporting departments for Board, Audit, Risk, Social and Ethics for Committee meetings.
• Attends to the updating of the agenda and matters arising items on the Microsoft Teams Boards in preparation for the monthly meetings held with Financial Director and each reporting manager.
• Attends to the updating of the agenda and matters arising items on the Financial Directors MANCO Microsoft Teams Boards.
• Tracking and co-ordinating project activities as required

• Serves as a personal assistant to the Executive Office as and when required.

• A Certificate of Relevant qualifications in Secretarial/ Administration will be required in order to meet the requirements of the role at the highest level of competence.

• A minimum of 4-5 years' experience as a Secretary / Personal Assistant
• Previous working experience in a Banking/ Corporate environment would be advantageous.

• Microsoft Office
• Secretarial skills
• Excellent Administrative Skills
• Knowledge on financial systems

Al Baraka Bank is an Equal Opportunity Employer. Applicants from the previously disadvantaged groups and people with disabilities will be given preference.