Permanent - HR Officer - Johannesburg - South Africa

Computer Skills: MS Excel, MS Office, MS Publisher, Sage 300People

Industry: Transportation - Logistics

City: Johannesburg

Province: Gauteng

• Interact with all company staff in a professional and courteous manner
• Assist employees with loan applications
• Telephonic confirmation of employment
• Manage all aspects of training and development to improve or develop competency or skills in an employee to increase performance and productivity
• Conduct yearly training needs analysis
• Analyse training return on investment (spreadsheet)
• Research training courses available at different training institutions
• Implement mandatory training
• Assist with booking relevant training, follow up on payment and all other arrangements upon receiving training approval form
• Draft study / training agreements and manage a spreadsheet of work back periods
• Act as Internal Skills Development Facilitator
• Engage with managers to obtain training plans/analysis per department and manage expectations and department training budget
• Compile and submit WSP and ATR submitted in April every year
• Organise and maintain training register with all proof of training from training committee/managers
• Follow up on mandatory/discretionary grants owed to the company
• Analyse training requirements for the company and make recommendations
• Keep records of all training conducted during the period and attach to annual training reports
• Implement and administer the entire learnership process
• Liaise with service providers and TETA and provide relevant documentation
• Interview and source suitable applicants
• Liaise with departmental managers throughout the learnership
• Report learnership to TETA on a yearly basis
• Participate in grievance procedures and disciplinary hearings by advising, counselling, attending formal disciplinary meetings
• Implement termination procedures, complete necessary paperwork and inform payroll
• Draft all disciplinary documentation
• Ensure adherence to the Health and Safety Act
• Maintain notice boards meeting HSE minimum requirements
• Request monthly health and safety checklists from all SHE reps and update spreadsheets accordingly
• Ensure all certificates are up to date, checking expiry dates and assisting with training if certificates are expired
• Arrange and manage statutory training and certificates (First Aid, Fire Fighter, H & S Rep, Reach truck / Forklift)
• Generate all appointment letters and have them signed off by all parties concerned
• Set up and minute meetings every six weeks
• Send monthly reminders to First Aiders to check first aid boxes and order new supplies if required
• Submit all IODs on Workmen's Compensation website timeously and follow up on progress reports
• Maintain notice boards nationally with legislation notices and Acts displayed
• Assist the HR department in all relevant aspects within the department
• Facilitate work / study permits
• Set up and attend staff/management meetings once a month
• Assist HR / Payroll department with projects

• Matric or senior certification equivalent
• A minimum of 2-3 years' HR admin experience
• Diploma/Degree in HR Management
• A minimum of 2 years IR experience
• A minimum of 2 years training and development experience
• Strong communication skills
• Time management skills
• Problem solving skills
• Ability to work under pressure
• Requires little/no direct supervision
• Attention to detail
• Interpersonal skills
• Outcome oriented
• Ability to multitask on different projects
• Deadline driven
• Customer focus
• Stress tolerance
• Tenacity
• Work standards
• Managing conflict
• Induction
• Quality training
• Proficiency in MS Excel, MS Publisher, Sage 300 People