Payroll Administrator
Job Description
We're recruiting on behalf of our client for an experienced Payroll Administrator to manage high-volume payroll within a manufacturing environment.
Role Purpose
To ensure accurate, timely, and compliant payroll processing for a high-volume manufacturing workforce, including weekly and/or monthly payroll cycles.
The Payroll Administrator will manage all payroll-related processes, including statutory compliance, overtime calculations, shift allowances, leave administration, and reporting, ensuring alignment with company policies, bargaining council requirements, and South African labour legislation.
Key Responsibilities
Payroll Processing
- Process weekly and/or monthly payroll for permanent and contract employees
- Accurately calculate wages, overtime, shift allowances, and production-related incentives
- Process leave, unpaid leave, sick leave, and maternity leave
- Capture and verify payroll input data
Compliance & Statutory Requirements
- Ensure compliance with SARS, UIF, SDL and PAYE regulations
- Prepare EMP201 and EMP501 submissions
- Manage IRP5 reconciliations and tax year-end processes
- Ensure compliance with bargaining council requirements where applicable
Time & Attendance Management
- Manage and reconcile time and attendance systems
- Verify clocking records and resolve discrepancies
- Coordinate with production and HR to validate shift patterns
Payroll Administration
- Maintain accurate employee payroll records
- Process deductions including garnishees, medical aid, provident fund, and union subscriptions
- Manage payroll queries and provide support to employees
- Prepare payroll reports for management
Audit & Reporting
- Support internal and external audits
- Ensure payroll data accuracy and confidentiality
- Prepare monthly payroll reports, cost analysis and headcount reports
Updated Minimum Requirements
- Diploma / Certificate in Payroll Administration, HR or Finance
- 3-5 years' payroll experience in a manufacturing environment
- Experience processing high-volume payroll (300+ employees advantageous)
- Proven experience with Sage VIP Payroll is essential
- Experience with Sage 300 or exposure to Sage 300 migration is highly advantageous
- Strong knowledge of South African payroll legislation
- Advanced Excel proficiency