Operations & Administration Associate - Part Time
Job Description
Scaled
Scaled Posted Mar 11
Part-time
South Africa
Negotiable
Entry (0-2 yrs)
We're Hiring: Operations & Admin Associate (Renewable Energy Solar Fully Remote) Part Time - Mornings, Monday - Friday or Three Full Days (Monday, Wednesday, Friday)
We're hiring on behalf of our client - a UK-based renewable energy company helping homeowners make the switch to solar with clarity and confidence. From roof assessments and data-led recommendations through to installation readiness, their goal is simple: make clean energy easy, transparent, and stress-free.
As the Operations & Admin Associate, you'll sit at the heart of delivery owning the journey from deposit ready-for-install. You'll coordinate surveys, manage documentation, chase actions, and keep every project moving fast and clean. This isn't passive admin, it's proactive operational ownership that directly impacts customer experience and install pace.
What You'll Do
- Own the operational actions required to move each job from deposit to ready-for-install
- Book and coordinate structural surveys (desktop + in-person where required)
- Manage survey diaries and prevent scheduling clashes
- Liaise with customers to confirm/rearrange surveys and install dates
- Keep CRM and internal systems accurate and up to date
- Ensure contracts, structural reports, and documents are complete and filed correctly
- Drive the pre-invoice / readiness checklist through to completion
- Proactively chase installers, surveyors, customers, and internal stakeholders to prevent delays
- Spot bottlenecks early and suggest fixes before they become problems
- Run simple pipeline reviews to keep projects progressing at pace
What You'll Bring
Must-haves
- Highly organised and obsessive about detail
- Strong action management - you can juggle multiple jobs without dropping anything
- Pace - you push things forward quickly
- Confident on the phone and comfortable chasing things down
- Proactive mindset - you don't wait to be told twice
Nice-to-haves
- Experience in ops coordination, scheduling, or project admin
- Background in solar, property, construction, renewables, or technical environments
- Familiarity with CRM / project management tools
Most importantly: you take ownership.
This role is part-time: 24 hours per week.
It can be structured as either:
- Mornings, Monday-Friday, or
- Three full days (ideally Monday, Wednesday, Friday)
We're flexible for the right candidate.
Why You'll Love It
- Mission-driven work - accelerating the transition to clean energy
- Real ownership - you run the engine that keeps installs moving
- High impact - your work reduces delays and improves customer experience
- Fully remote - autonomy, trust, and outcome-driven work
- Growth runway - more responsibility as you prove capability
If you're organised, fast-moving, and love making complex workflows run smoothly we'd love to hear from you.
About the company
Scaled