Junior HR Administrator

Randvaal, South Africa Posted on 25/02/2026

Our client is seeking Junior HR Administrator to provide essential support to our Human Resources department. You will serve as the first point of contact for HR related queries from employees and external partners, ensuring clear communication and efficient handling of inquiries. Your primary responsibilities will include maintaining accurate personnel records, managing and organizing HR documents (such as employment records, contracts, and onboarding guides), and updating internal databases to ensure all HR information is current and accessible. The ideal candidate will have a solid understanding of HR procedures and the ability to manage multiple administrative tasks efficiently and effectively. Occasionally, you may be required to stay a bit later (until 6:00 pm) to assist with night shift staff and handle any urgent queries or issues that arise. This flexibility will help ensure consistent HR support across all shifts.

HR Documentation and Record-Keeping

• Maintain and update employee records, including personal details, contracts, leave balances, attendance, and performance reviews.
• Ensure compliance with data protection regulations when handling employee information.
• Manage the filing and organization of employee documents, both digital and paper.

Recruitment Support

• Assist with the recruitment process by posting job vacancies, scheduling interviews, and coordinating with candidates and hiring managers.
• Screen resumes and conduct initial phone interviews to shortlist candidates.
• Prepare offer letters and employment contracts for new hires.

Onboarding and Offboarding

• Coordinate the onboarding process for new employees, including orientation, training, and documentation.
• Ensure new hires complete all required paperwork and have access to necessary tools and systems.
• Manage the offboarding process, including exit interviews, final pay, and retrieval of company property.

Payroll and Benefits Administration

• Support payroll processing by collecting and verifying timesheets, attendance, and other relevant data.
• Assist in the administration of employee benefits, including enrolment, claims, and changes.
• Respond to employee inquiries regarding payroll, benefits, and HR policies.

Compliance and Legal Requirements

• Ensure all HR activities comply with local labour laws, regulations, and company policies.
• Assist in preparing and submitting statutory reports, such as employee tax forms and labour compliance documents.
• Stay updated on changes in labour laws and regulations that may affect the organization.
• Assist with PPE (Personal Protective Equipment) and HSE (Health, Safety and Environment) requirements.

Employee Relations and Support

• Act as a point of contact for employees regarding HR related queries, issues, and concerns.
• Provide support in conflict resolution, grievance handling, and disciplinary actions.
• Promote a positive and inclusive work environment by fostering open communication and employee engagement.

Training and Development

• Coordinate training sessions, workshops, and development programs for employees.
• Maintain records of training activities and monitor the completion of required courses.
• Assist in identifying training needs and sourcing external training providers when necessary.

HR Reporting and Analytics

• Prepare and maintain HR reports and metrics, such as headcount, turnover rates, and absentee reports.
• Analyse HR data to identify trends, issues, and areas for improvement.
• Provide data driven insights to support decision making and strategic planning.

HR Policy Implementation

• Assist in the development, communication, and enforcement of HR policies and procedures.
• Ensure employees are aware of and adhere to company policies, including attendance, leave, and workplace conduct.
• Update and distribute the employee handbook as needed.

Administrative Support

• Manage HR related correspondence, emails, and communications.
• Coordinate HR meetings, events, and other administrative tasks.
• Support other HR functions and team members as required.

Statutory Compliance Management

• Responsible for managing and ensuring that all employees under your control within the dedicated Business Unit, including its assets and staff, comply with all statutory and legal requirements.
• Labour Relation Act
• OHS Act of 1983
• Basic Conditions of Employment
• Employment Equity Act
• Skills Development Act
• Compliance to SHEQ related applicable minimum legal and other requirements

Requirements

• Minimum NQF 6 or Higher - Diploma in HR Management or Degree in Human Resources (BA Psychology, BSC Psychology, BCOM etc).
• Proven experience as an HR Administrator or similar role, preferably in industrial or manufacturing environments.
• Must be computer literate.
• Intermediate Excel Knowledge.
• Highly collaborative and focused.
• Ability to use multiple systems and multitask in a fast paced environment.
• Provide inspired leadership for the organization.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Familiarity with HR software and tools (e.g. SAGE VIP payroll systems).
• Knowledge of employment laws and HR best practices.
• Confidentiality and integrity in handling sensitive information.
• Good verbal and written communication skills for effective collaboration and reporting.
• Attention to detail, quality orientation, and ability to work independently or as part of a team.
• Good physical fitness and manual dexterity for handling heavy machinery and equipment.
• Knowledge of SHEQ protocols and commitment to maintaining a safe work environment.