HR Virtual Assistant (Payroll & Benefits Focus)

We are seeking a highly organized and detail-obsessed HR Virtual Assistant (Payroll & Benefits Focus) to serve as the operational backbone of our HR function. This role is firmly rooted in the "Generalist" side of HR, with a strong emphasis on payroll preparation, benefits administration, and financial accuracy across the employee lifecycle. You will be the guardian of our people data - ensuring records are accurate, payroll inputs are flawless, benefits are administered correctly, and our HR systems remain audit-ready at all times. The ideal candidate has a systems-first mindset and a comfort level working at the intersection of HR and finance. You love clean spreadsheets, reconciled numbers, compliant records, and processes that run smoothly behind the scenes.

Employee Records Management

• Maintain complete and accurate digital personnel files, including contracts, amendments, compensation changes, and statutory documents
• Ensure all documentation is signed, filed, and easily retrievable

Payroll & Benefits Support (Primary Focus)

• Prepare and validate monthly payroll inputs, including overtime, unpaid leave, bonuses, commissions, and allowances
• Reconcile payroll data against attendance, leave records, and approved changes
• Support benefits administration (enrollments, changes, terminations) and maintain accurate benefits records
• Partner with finance/bookkeeping teams to ensure payroll accuracy and timely processing

Onboarding & Offboarding

• Manage administrative onboarding logistics (employee setup, documentation, payroll and benefits enrollment)
• Coordinate offboarding processes, including final payroll inputs, benefits cessation, and access revocation

Leave & Attendance Management

• Monitor attendance logs and leave balances
• Process leave requests in line with company policy and payroll cutoffs

Compliance & Credentialing

• Track visas, certifications, benefits eligibility, payroll related compliance documents, and policy acknowledgments
• Ensure the company remains audit ready from both an HR and payroll perspective

HR Correspondence

• Draft professional internal documentation, including employment verifications, compensation letters, benefits communications, and policy updates

Data, Reporting & Systems

• Maintain HR and payroll trackers and produce regular reports on headcount, payroll changes, leave usage, and benefits costs
• Audit HRIS and payroll data regularly to ensure it remains the single source of truth
• Troubleshoot basic HRIS and payroll system issues

HR & Payroll Experience

• Minimum of 2+ years in HR administration or HR Generalist support with significant payroll and benefits exposure

Bookkeeping / Accounting Background

• Practical experience supporting payroll, reconciliations, or financial record keeping

Operational Discipline

• Exceptionally detail oriented with a strong ability to spot discrepancies in payroll data, contracts, or spreadsheets
• Confidentiality & Ethics: Proven ability to handle sensitive employee and financial information with discretion and integrity

Technical Proficiency

• Experience with HRIS and payroll platforms (e.g., Rippling, BambooHR, Gusto or similar)
• Advanced skills in Google Sheets / Excel (formulas, reconciliation, data validation)
• Professional Communication: Excellent written English suitable for payroll documentation, benefits communications, and formal HR correspondence

Salary: $1,200 - $1,200 a month

• 100% REMOTE
• $50 birthdaybonus
• $200 testimonialbonus
• $300 tenurebonusevery 6 months
• $500 entry monthly raffle
• NO TRACKER. NO PROBLEM