Fleet Operations Coordinator

ID: FOCSWELL

• Maintain full operational oversight of all fleet and mobile assets.
• Ensure assets are available, fit-for-purpose, and correctly allocated to operational departments.
• Maintain accurate and up-to-date asset registers and relevant records.
• Ensure vehicles and equipment are maintained in a neat, roadworthy, and professional condition.
• Ensure all fleet and mobile assets comply with applicable legislation, licensing, roadworthiness, and safety regulations.
• Track traffic violations and incident reports per asset.
• Investigate fleet-related safety incidents and ensure corrective actions are implemented.
• Ensure vehicles and equipment are inspected, compliant, and safe through daily checks, audits, corrective actions, and record-keeping.
• Coordinate inventory and procurement to ensure spare parts and consumables are available for maintenance and operational needs.

• Develop, implement and manage preventative maintenance schedules for all fleet and mobile assets.
• Coordinate scheduled services, repairs, and breakdowns with internal and external service providers.
• Track maintenance compliance and follow up on overdue or missed services.
• Monitor downtime and escalate risks impacting operational continuity.
• Maintain detailed maintenance records.
• Manage suppliers, RFQs/tenders, and fleet costs by comparing pricing and service, tracking expenses, assisting with budgets, and identifying savings opportunities.

• Provide daily feedback on fleet and equipment status, availability, and defects.
• Responsible for weekly and monthly reporting and various metrics.

• Participate in safety forums and attend relevant training/programmes.
• Report all safety incidents to the relevant people.
• Comply with safety policies and procedures.
• Wear protective clothing (where applicable) at all times.

• Ensure overall compliance to relevant procedures and policies.
• Ensure that all team members have clearly defined job profiles.
• Regular goal reviews are completed to assess achievement of results.
• Support, coaching and mentoring is continuously provided to ensure that objectives are met.
• Appropriate allocation of resources to meet operational demands.
• Ensure adequate succession planning in order to meet ongoing and anticipated business requirements.

Qualification and Experience

• Grade 12
• Relevant tertiary qualification preferred
• Relevant fleet management working experience preferred

Knowledge, Skills and Attributes

• Strong organisational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in fleet management software and Microsoft Office Suite.
• Detail-oriented with strong problem-solving skills.
• Ability to work independently and as part of a team.
• Persists in overcoming barriers.
• Goal and service-orientated strong team player.
• Planning and organising.

We invite candidates to apply via our Careers page on our SOILL website.

Location: Swellendam, Western Cape, South Africa

Date Opened: Jan 20, 2026

Due Date: Jan 31, 2026

Status: Open