TRAFFIC
KwaZulu-Natal
Fleet Administrator
Fidelity Services Group
South African Rand . ZAR 200,000 - 300,000
Job Description
FLEET ADMININSTRATION 
- Receiving of repairs, maintenance, and tyre quotes from all suppliers via email and loading quotes on GreenFleet
- Issue pre reference number to dealers for vehicles under maintenance plan
- Check history of each vehicle
- Flag any discrepancies e.g.: duplicate repairs, incorrect labour rates, incorrect odometer readings etc.
- Ensure vehicle history report and all relevant documentation is attached prior to sending quotes for approval to Fleet Manager
- Create and send purchase orders to relevant parties
- Repair cost verification
- Follow up with suppliers on invoices and open purchase orders
- Receive & receipt invoices
- Attend to and resolve queries
- Load daily quotes received from all suppliers on tracking report
- Liaise with suppliers, fleet controllers, fleet managers and internal customers
- Order company fuel cards
- Consolidate Open PO report and Engen report
- Issue licence discs to fleet controllers
- Load asset verification photos for private staff on the system
- Traffic fines management
- Captures accidents on Master report
- Register claim on GreenFleet
- Appoint assessor
- Follow up on outstanding documents (Quotes, presentation, MVA pack etc.)
- Prepares quotes for sign off
- Generate purchase order
- Request invoices and receipts
- Consult with supplier and internal customers
- Consolidate weekly accidents reports, open order report
- Complete Capex 2 disposal
- Maintain accurate filing records for vehicle fleet
- Ad hoc administrative tasks as delegated by Admin Manager and Fleet Manager
- General administrative duties (printing, scanning etc)
- Planning & organizing
- Action oriented
- Process management
- Customer focus
- Drive for results
- Time management
- Problem solving
- Peer Relationships
- Organisational agility
- Integrity and Trust
- Written Communications
- Office Administration
- Interpersonal communication
- Report writing
Job Overview
Date Posted
13 Mar 2026
Salary
South African Rand . ZAR
200,000 - 300,000
Location
KwaZulu-Natal, South Africa