Finance & Back-Office Coordinator (JB5757)

Hybrid: Springs, Gauteng
R to R a month + 13th Cheque
Permanent

A fast-growing surface-renovation and industrial services operation is looking for a structured and hands on Finance & Back Office Coordinator to oversee its financial accuracy, project cost control, and administrative framework. The organisation delivers large-scale refurbishment, branding, and architectural film application projects across multiple sectors, requiring strong financial visibility and well defined operational processes.

This role provides the financial and administrative backbone of the business, maintaining accurate records, analysing project margins, ensuring VAT and compliance obligations are met, managing suppliers and cash flow, and improving workflows across the back office. The successful candidate will support both day to day operations and long term growth by driving efficiency, consistency, and data driven decision making.

• Diploma or Degree in Accounting, Finance, or Business Administration
• Minimum 3 years' experience in accounting, cost control, or administrative management
• Strong understanding of analytic accounting, cost allocation, and documented processes
• Proficiency in Odoo (Not negotiable)
• Advanced Excel proficiency
• Solid knowledge of VAT, payroll inputs, and compliance requirements
• Excellent organisational, communication, and time management skills
• Ability to work independently and implement structured procedures
• Advantageous: experience in manufacturing, construction, or service based environments
• Advantageous: exposure to multi currency accounting or inter company transactions
• Advantageous: experience in cash recovery or credit control

• Maintain accurate bookkeeping and financial records within the ERP system
• Reconcile all transactions and ensure proper financial controls are in place
• Track and analyse project level costs, margins, and profitability
• Prepare monthly management reports with key financial and operational KPIs
• Support budgeting, forecasting, and scenario planning
• Ensure full VAT compliance and prepare audit ready documentation
• Manage supplier accounts, payments, and cash flow tracking
• Allocate project expenses correctly to analytic accounts
• Oversee back office operations and establish clear administrative procedures
• Supervise and support the administrative assistant
• Maintain accurate documentation, filing systems, and project records
• Improve workflow efficiency across purchasing, filing, and document control
• Implement effective cash collection and client account follow up processes
• Coordinate payroll inputs and incentive summaries with HR
• Define and document internal processes to strengthen consistency
• Improve accountability, traceability, and workflow efficiency
• Contribute to the development of a quality management system
• Enhance coordination between finance, operations, and management teams

All backgrounds are welcomed, with no bias. All are considered based on requirements.