FIC Reporting Administrator (MLRO)

We are a leading real estate services company that combines global standards with specialised local knowledge to create customisable high-performance solutions for our clients. We advise property owners and occupiers on every aspect of their property strategies and assist them in the development, buying, selling, leasing, valuing and management of their assets. Our dedication to quality and excellence sets us apart in the industry.

Be part of a forward-thinking culture that values entrepreneurial spirit and celebrates your best work. Collaborate with talented property professionals, leverage unparalleled resources, and enjoy opportunities for both personal and professional growth. At JHI, your contributions are encouraged and celebrated, ensuring a rewarding journey as you advance in your career.

Join our company where you will be responsible to apply prescribed frameworks, policies and methodologies in order to apply reporting obligations for clients of Excellerate. You will execute established departmental policies and procedures and ensures that all reporting obligations are conducted in line with set frameworks, policies, methodologies and Risk Management Compliance Programme.

• Grade 12
• 2 - 5 year's relevant experience in a similar role
• Finance or Compliance qualification would advantageous

• Microsoft Office Suite: Advanced proficiency in Excel; skilled in Outlook and Word
• Administration and organizational skills
• Time management and prioritization
• Anti-Money Laundering (AML) procedures
• Clear and effective communication
• Systematic and detail-oriented approach

• Report potential suspicious or unusual transactions or activity to the Compliance Manager.
• Analyse daily cash transaction reports to identify cash threshold transactions above R49,999.99.
• Submit Suspicious Activity Reports (SARs), Suspicious Transaction Reports (STRs), Terrorist Activity Reports (TARs), and Terrorist Property Reports (TPRs) to the Financial Intelligence Centre (FIC).
• Assist with regulatory requests received from the FIC under the direction of the AML Compliance Manager / MLCO.
• Capture and report all Cash Threshold Transactions via the GoAML platform.
• Ensure successful submission of all reports on GATR and elevate reporting failures to the AML Compliance Manager and MLCO.
• Data & System Support
• Provide statistical data for monthly Management Information reports.
• Assist with collating data for Directives or Remedial Actions relating to reporting obligations.
• Support GATR - Adaptris with system implementations and changes related to reporting.
• Collaborate with IT on system implementations or changes impacting reporting processes.

• Obtain all KYC documents as stipulated in the Risk Management Compliance Programme (RMCP) to satisfy FICA requirements.
• Liaise with Lease Administrators (LAs) to secure necessary documentation.
• Verify accuracy of documents before uploading to DocFox and maintain client/tenant profiles.
• Ensure all required documents are uploaded and risk rating questions are correctly completed for accurate risk allocation.
• Refer all Sanctioned and Politically Exposed Person (PEP) alerts, as well as risk rating queries, to the AML Compliance Manager.
• Perform ongoing due diligence on all clients/tenants.
• Conduct PEP/PIP/Sanctions and Adverse Media Screening for new and renewal applications.
• Process potential daily watchlist matches and update registers accordingly.
• Ensure Service Level Agreements (SLAs) are met on all deals.
• Assist business units with KYC-related queries and provide guidance to LAs.
• Ensure remediation commitments are fulfilled.
• Maintain compliance with applicable laws, regulations, group policies, and agreed levels of authority.
• Provide monthly management information and detailed statistics on KYC matters.
• Create access folders and update documents in line with POPI policy for credit vetting and internal audits.
• Ensure all client/tenant information is relevant, confidential, and securely stored.
• Save all KYC communication in secured files.
• Control confidential documents as per POPI policy, ensuring no sensitive information is left in open view.
• Apply stringent Technology and Application policy: protect passwords, avoid sharing, and lock workstations when unattended.

• Conduct annual EDD reviews, or when trigger events occur, for all high-risk clients/tenants.
• Refer any changes identified during EDD that affect client risk ratings to the AML Compliance Manager.
• Carry out thorough background investigations on tenants.
• Compile detailed investigation reports to support business units in making informed decisions.
• Identify Politically Exposed Persons (PEPs) and tenants presenting elevated AML risk to Excellerate.

• Monitor and investigate manual and system-generated alerts to identify potential suspicious transactions or unusual activities.
• Investigate all sanctions and PEP hits to determine whether they are true positives or false matches.
• Report confirmed sanctions/PEP matches to the AML Compliance Manager.
• Assist with internal investigations relating to SARs, STRs, TARs, and TPRs.
• Draft reports for clients who deposit excessive cash into Excellerate's bank account.
• Conduct investigations to determine whether activity is illegal or legitimate.
• Improve transaction monitoring processes and prioritize risks effectively.
• Accurately document rationale for case closure or escalation, ensuring clear audit trails.

If you are ready to take the next step in your career and make a significant impact in compliance, we encourage you to apply for the FIC Reporting Administrator (MLRO) position.

JHI is committed to striving for diversity and equitable representation in our workforce. Preference may thus be given to suitably qualified candidates as identified in our employment equity plan. Persons with disabilities are encouraged to apply.