Executive Virtual Assistant (Admin, Inbox & Operations Support)

We are seeking a Full-Time Executive Virtual Assistant to support two company executives who oversee multiple franchise locations in the hospitality and entertainment industry.

This role will focus heavily on email management, administrative coordination, document organization, and operational support. The ideal candidate will help the executives stay organized, reduce administrative workload, and improve daily operational efficiency.

This role will support two executives simultaneously and will require someone who is highly organized, proactive, and comfortable managing a large volume of emails and administrative tasks.

• Inbox & Communication Management
  • Manage high-volume executive inboxes
  • Organize emails and prioritize key messages
  • Draft responses where appropriate
  • Flag urgent items requiring executive attention
  • Maintain email organization and structure
• Administrative & Operational Support
  • Assist executives with daily administrative tasks
  • Track and manage action items and follow-ups
  • Upload and maintain review logs
  • Track and manage company licensing documentation
• Task & Workflow Management
  • Input and track tasks in Ninety.io
  • Support executives with project and task tracking
  • Help ensure priorities and deadlines are organized
• File & Document Organization
  • Maintain organization of company files and shared drives
  • Ensure documents are properly structured and accessible
  • Assist with document management and internal organization
• Executive Support
  • Provide general executive assistance to two company leaders
  • Assist with miscellaneous operational tasks
  • Help executives remain focused on strategic work rather than administrative tasks

• 3-4+ years of Executive Assistant / Administrative VA experience
• Strong experience with email and inbox management
• Excellent organizational and documentation skills
• Experience supporting multiple executives
• Strong proficiency in Microsoft Office
• High attention to detail and follow-through
• Ability to work independently and anticipate needs

• Experience with EOS (Entrepreneur Operating System)
• Experience using Ninety.io
• Experience supporting multi-location or franchise businesses
• Experience creating presentations or pitch decks
• Experience with Canva

• Microsoft Office - Required
• Ninety.io - Nice to Have
• Canva - Nice to Have
• EOS tools - Nice to Have

• Full-Time (40 hours/week)
• Preferred schedule aligned with Eastern Standard Time
• Must be available for regular executive communication and support

$800 - $1,100 a month

• 100% REMOTE
• $50 birthdaybonus
• $200 testimonialbonus
• $500 entry monthly raffle
• NO TRACKER. NO PROBLEM