Executive PA/Secretary

R 600000 - R 680000 Annually Cost To Company

A prestigious Top Tier South African Law Firm is seeking an experienced and highly organised Secretary/PA to provide comprehensive administrative and secretarial support to Directors within their specialist Tax Department. This is an excellent opportunity for a detail oriented professional with strong PA experience to join a dynamic legal environment supporting senior tax practitioners in advisory, compliance, and academic activities.

• Email & Correspondence Management: Monitor email communications and prepare draft responses on behalf of Directors
• Diary & Practice Management: Comprehensive diary management, telephone screening, message tracking, and coordination of professional commitments
• Document Preparation: Draft standard form documents including engagement letters, client correspondence, and tax-related documentation
• Document Amendments: Incorporate amendments and edits to legal documents with precision and attention to detail
• File Management: Maintain organised filing systems, manage physical and electronic files, and ensure document accessibility
• Executive Administration: Provide general office and personal administration support to Directors
• Travel Coordination: Manage local and international travel bookings, travel documentation, visas, and accommodation arrangements
• Professional Registrations: Maintain annual registrations with professional bodies (SAIT, tax bodies, etc.)
• Social Media Management: Monitor and update professional social media profiles and thought leadership content
• Academic Liaison: Coordinate with postgraduate students and university faculty administration for lectures and research activities
• Presentation Preparation: Prepare PowerPoint presentations, lecture slides, and supporting materials for conferences and seminars

• 3+ years proven experience as a PA/Secretary (legal environment highly advantageous)
• Matric (Essential)
• Demonstrable track record supporting senior professionals in fast paced environments

• Excellent knowledge of MS Office Suite, particularly: MS Word (advanced document formatting, Track Changes, mail merge)
• PowerPoint (creating professional presentations and lecture materials)
• Basic Excel knowledge (spreadsheets, formulas, data management)
• FileSite experience (highly advantageous)
• Familiarity with legal practice management systems (advantageous)

Please note only shortlisted candidates will be contacted