Debtors Clerk

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• Processing of invoices and credit notes daily/weekly/monthly.
• Ensure all payments are allocated timeously.
• Attend to account / customer queries in a timely manner. Investigate and resolve any discrepancies in a timely manner.
• Follow up on all outstanding debtor account balances.
• Obtaining remittance advices from customers
• All follow ups to be documented on debtors age analysis which is to be submitted weekly.
• Debtors must be reconciled and closed for the month. The age analysis must be submitted to the Accountant before management accounts are due.
• Generate accurate reports detailing aging of outstanding accounts and explanation of overdue accounts.
• Maintain and implement clear communication processes between finance and other departments.
• All invoices and statement for all customers must be sent out by the 7th monthly.
• Debtors who continuously default on their account must be escalated to management.
• Assist senior Team Members when required with ad-hoc tasks.
• Credit management comprising a continued focus on reducing debtor days, negotiating favourable debtor terms, reviewing and approval of credit application forms including setting of appropriate credit limits and performing credit checks.
• Preparing debtor application forms (COD or credit applications) and loading approved accounts onto the system.
• Filing of debtor's documents.
• Maintenance of Debtors Files and Folders (System and Hard Copies).
• Escalation of defaulting debtors to legal department for handover where necessary.

• Performance must be tracked by yourself and the onus is place on you to set-up performance review meetings.
• Building relationships with customers and resolving queries timeously.
• Teamwork as well as self-driven to accomplish Team goals.

• Ensure logical saving of all work, templates, etc. monthly and yearly such that each year's financial records can stand on its own when enquiries/ investigations/audits take place.
• Produce high quality, neat, logical, succinct, easy to follow, easy to understand, formula linked work/templates/workbooks/financial models - of which is substantiated by facts with no numbers in the formulas.
• Ensure the above (final version) and other documents are chronologically saved/backed up.
• Effectively deal with internal, external, SARS and BEE auditors.
• Ensure credit application forms and customer agreements (terms, conditions, pricing, rebates, settlement discounts/volume discounts etc.) are retained and filed logically.

• Assist with company projects as allocated from time to time.

• Minimum of three years debtor experience
• Microsoft Office

Winning Form was founded in 1987 and has since grown to become a prominent brand in South Africa. Over the years, Winning Form has expanded to include four other companies, SplashOut, Star Merchant, Star Bar & Café and Racing Distribution, making it a large and dynamic brand with a wide range of expertise.

The Winning Form Group has created an environment where our Team can thrive. We believe in fostering a culture of collaboration, innovation, and excellence. Our Team is made up of talented individuals who are passionate about their work and committed to delivering the highest quality results.

As a part of our Team, you will have the opportunity to work on exciting projects, collaborate with Team Members from different areas of the business, grow with our development plans and contribute to the success of the Wining Form Group.

• Job Identification 1886
• Job Category Finance and Accounting
• Posting Date 05/20/2026, 02:52 PM
• Apply Before 06/20/2026, 02:52 PM
• Roster No

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