CREDITORS CLERK

A vacancy exists for a Creditors Clerk within Kazang Connect

To ensure accurate and timely processing of supplier invoices, payments, and reconciliations, maintaining compliance with company policies and supporting the finance team in achieving operational efficiency.

• Capturing creditors invoices on a weekly basis
• Reconciling company records to creditors statements - creditors reconciliations
• Preparing & sending out remittance advice
  • Prepare & submit creditor payments when due & on time
  • Complete month end creditors recons for sign off by the Assistant Accountant
  • Query resolution - address supplier queries
  • Loading daily payments each morning & afternoon onto banking system
  • Sending proof of payments to suppliers
  • Preparation of invoices for monthly Agent commission
  • Payment of monthly Agent commission
  • Onboarding & vetting of all new Agents
  • Ensuring that the creditors age analysis is reviewed monthly
  • Processing of pro-forma invoices for vendors
  • Adding of new beneficiaries onto the banking system
  • Ensuring invoices are properly authorized in accordance with levels of authority
  • Intercompany invoicing (processing and generating)
  • Request missing invoices and supplier statements where required
  • Ensure credit notes and refunds are captured on the system and paid/offset by the supplier
  • Prepare supporting documents and verifications for onboarding of new suppliers

• Capture supplier invoices accurately and timeously on the accounting system.
• Verify invoice details against purchase orders and authorization levels.
• Prepare and process weekly and monthly creditor payments in line with due dates.
• Load daily payments onto the banking system and ensure correct beneficiary details.

• Perform monthly creditors reconciliations and resolve discrepancies promptly.
• Review and maintain creditors age analysis, ensuring accuracy and completeness.
• Prepare month-end reports for review and sign-off by the Assistant Accountant.

• Address and resolve supplier queries efficiently.
• Request missing invoices and statements where required.
• Onboard and vet new suppliers and agents, ensuring compliance with company requirements.
• Prepare supporting documentation for supplier onboarding and verification.

• Ensure invoices are properly authorized according to company approval matrix.
• Maintain accurate records for audit and compliance purposes.
• Process credit notes and refunds, ensuring correct allocation and payment.

• Prepare and process monthly agent commission invoices and payments.
• Handle intercompany invoicing and reconciliations.
• Add new beneficiaries to the banking system securely.

• Grade 12 (Matric) essential; Finance-related qualification advantageous.
• Minimum 3 years' experience in a Creditors role.
• Proficiency in Sage Evolution (or similar accounting software).
• Advanced Excel skills (pivot tables, VLOOKUP, formulas)
• Strong analytical and problem-solving ability

• Deadline-driven and highly organised.
• Ability to work under pressure in a fast-paced environment.
• Strong attention to detail and accuracy.
• Team player with excellent communication skills.
• Flexible and adaptable to changing priorities.