Conference Coordinator (Permanent)

Our client is looking for a highly organized Conference Coordinator to provide administrative support to the Project Manager. This role is office-based and focuses on planning, budgeting and documentation rather than on-site event execution. The successful candidate will play a key role in ensuring smooth coordination of conference projects through strong administrative and computer skills.

Key Responsibilities

• Provide day-to-day administrative support to the Project Manager.
• Assist with budget preparation, monitoring and reporting using advanced Excel formulas.
• Prepare and maintain project documentation, reports and schedules.
• Develop professional presentations and materials (PowerPoint proficiency advantageous).
• Manage purchase orders, invoices and financial records.
• Track timelines and ensure deliverables are met.
• Liaise with internal teams and external vendors to support conference planning.

Skills

• Strong administrative and organizational skills.
• Excellent computer proficiency, particularly in Microsoft Excel (advanced formulas). -NON NEGOTIABLE
• Working knowledge of PowerPoint is advantageous.
• Strong communication and interpersonal skills.
• Ability to multitask and prioritize effectively in a fast-paced office environment.

ASAP

R - R basic before deductions

• Travel or Hospitality Qualification
• 3-5 years of experience in conference or banqueting coordination in travel or hospitality
• Prior experience supporting project managers or working in conference/event coordination is preferred.