Cold Chain Administrative Assistant

A consulting company, specialising in supply chain, logistics and business solutions is seeking a full-time, on-site Cold Chain Administrative Assistant on a 3 month fixed term contract, to provide comprehensive administrative support to the Cold Chain Division, ensuring accurate documentation, efficient workflow coordination, and timely communication. You'll play a key role in supporting technical teams by managing documentation, editing reports, maintaining filing systems, and assisting with quality reviews and client deliverables.

• Typing, formatting, and editing technical documents and reports.
• Filing and scanning records, both electronic and hardcopy.
• Maintaining organised and accessible filing systems.
• Handling emergency requests and directing queries appropriately.

• Assist in preparing study checklists, mapping protocols, and annexures.
• Compile and edit reports for temperature mapping, validation, and qualification studies.
• Ensure all documentation is accurate, complete, and aligned with client and internal standards.
• Review compiled documents using QC checklists.
• Track and log quality issues for correction.
• Assist in ensuring all reports are reviewed and finalised within expected timelines.

• Liaise with internal teams to track progress and resolve issues.
• Support client communication by preparing document packs and certificates.
• Maintain issue logs and ensure timely resolution.

• Accuracy and completeness of documentation.
• Timely delivery of reports.
• Quality of filing and record keeping.
• Responsiveness to teams needs.
• Contribution to continuous improvement initiatives.

• Certificate or Diploma in Office Administration or Business Administration would be advantageous.
• 2+ years' experience in an administrative or support role.
• Valid driver's licence (preferred).
• Strong computer literacy (MS Office, Word, Excel, PowerPoint, email, and a good understanding of software).
• Proficiency in written and spoken English.
• Excellent document editing and formatting skills.
• Understanding of filing systems and document control.
• Basic data entry and general math skills.
• Attention to detail and accuracy.
• Oral and written comprehension.
• Professional and courteous communication.
• Ability to work independently and as part of a team.
• Organisational skills, planning and prioritising work.

• This is a full-time, on-site position in Bedfordview.
• Contract: 3 month Fixed term contract, starting mid January 2026.
• Working hours: 07:30 - 16:30.