Billing Administrator

Cape Town, South Africa Posted on 08/28/2025

Inospace is a leading owner and operator of serviced logistics parks. We have established ourselves as a leader in providing a network of innovative spaces and solutions. With logistics solutions, fulfilment centres, on-site facilities and value-added services, Inospace addresses entrepreneurs' most critical challenges when managing and growing their businesses

The Billings Administrator is responsible forthe accurate preparation, processing, and maintenance of client billing acrossall properties, with a focus on timeliness, accuracy, and compliance. The roleensures that invoices, recoveries, and lease data are correctly captured andreconciled, supporting both finance and operational teams.The ideal candidate should be detail-oriented, show initiative, and thrive in a fast-paced, entrepreneurial environment. This individual will succeed in a culture that values hard work, speed (rapid execution), collaboration, and accountability.

Key Responsibilities:

• Prepare, process, and distribute all monthly client invoices for rental, services, utilities, and other recoveries.
• Conduct pre-billing checks to ensure accuracy before distribution.
• Capture and allocate all property-related receipts across Cape Town and Johannesburg portfolios.
• Analyse utility expenses and operating recoveries to confirm accuracy of charges.
• Process and import utility costings (municipal accounts, internal meter readings, third-party data files) into client billing and statements.
• Attend to client adjustments during the trial balance review process.
• Process monthly debit orders where applicable.
• Maintain accurate records of all invoicing transactions.

• Interpret and capture new leases into MDA/MRI, ensuring correct recurring billing setup.
• Update system with renewals, amendments, addendums, and terminations in a timely and accurate manner.
• Liaise with the the different team members to ensure all lease-related billing is up to date and consistent with contracts.
• Ensure all client and lease files are current and compliant.
• When required follow up with clients for outstanding documentation (e.g., FICA).
• Assist clients in resolving complex billing or lease-related queries.

• Perform MDA/MRI clean-up activities as instructed.
• Ensure accuracy and continuity of data input to support reporting and compliance.
• Maintain transparent audit trails for all billing activities

• Strongattention to detail with high accuracy.
• Ability tointerpret lease and billing documentation.
• Proficiencyin MDA/MRI or similar property management/billing software.
• Strongorganisational skills and ability to work to tight deadlines.
• Clear andprofessional communication with tenants and internal teams.
• Analyticaland problem-solving orientation.

• Minimum 3years' experience in billing or finance administration, preferably in aproperty or services environment.
• Experiencewith MDA/MRI or similar systems advantageous.
• Soundunderstanding of billing processes, reconciliations, and utilitiesmanagement.
• Intermediateto advanced Excel skills.
• Must be South African Citizen
• Must be willing to work Office based in our Cape Town CBD branch

Basic Salary

Provident Fund and Group Risk cover (post probation)