Administrative Assistant

Department: Adult Residential Intensive

Employment Type: Full Time

Location: El Dorado Springs - Southwest Psychiatric Facility

Reporting To: Tara McGregor

Compensation: $17.89 / hour

Be the organized, dependable force that helps our care teams run smoothly and keeps access to care moving forward for the communities we serve.

Schedule: Monday - Friday 8:00am-5:00pm.

The Administrative Assistant provides high-level administrative and operational support to program leadership and medical staff in a fast-paced healthcare environment. This role is essential to maintaining efficient daily operations, coordinating communication and scheduling needs, supporting admissions and referrals, and helping ensure quality and compliance processes stay on track. We're looking for someone who is proactive, detail-oriented, and able to manage multiple priorities with professionalism and independence.

This is a great opportunity for someone who enjoys keeping teams organized, thrives in a collaborative healthcare setting, and takes pride in supporting both staff and individuals receiving care. This position is ideal for someone who is adaptable, resourceful, and motivated by meaningful work that supports wellness and access to healthcare in rural communities.

• Provide administrative support to program leadership and medical staff
• Coordinate referrals, admissions, scheduling, and general office operations
• Maintain organized and current records, agreements, and service documentation
• Support committee meetings, reporting processes, and compliance tracking
• Assist with client fund accounting and petty cash management
• Provide coverage and support for reception and unit clerk functions as needed
• Collaborate with nursing and operational teams to support staffing and scheduling needs
• Complete additional administrative and operational duties as assigned

• High School/GED required
• At least two (2) years of administrative support experience required
• Proficiency in MS Word, MS Excel and MS Outlook required
• The ability to prioritize projects, possess strong problem-solving skills, good research skills and attention to detail required

You'll be a great fit for this role if you:

• Are highly organized and able to manage competing priorities with minimal supervision
• Communicate professionally and build positive working relationships across teams
• Enjoy supporting mission-driven healthcare services and collaborative care environments
• Have strong attention to detail and take initiative to solve problems proactively
• Are comfortable adapting to changing needs in a fast-paced setting
• Value teamwork, dependability, and providing excellent support to both staff and the people we serve