Administration Clerk - Khulisa

We are hiring!

At Sappi, we are a leading global provider with a reputation for delivering high-quality sustainable Woodfibre products and solutions for the global markets. We lead through our values centred around integrity, courage, making smart decisions which we execute with speed. We are seeking unique people who believe in fostering a diverse and inclusive environment.

We're on the lookout for an Administration Clerk - Khulisa to provide efficient administrative support that would ensure Khulisa is optimally and efficiently run and ensure that the administrative functions in the relevant area are effectively overseen and maintained.

As an Administration Clerk - Khulisa, you will be responsible for:

• Facilitate & manage Khulisa bookings for meetings, seminars and conferences by coordinating all aspects such as venue, logistics and catering according to management requirements.
• Attend monthly Management meetings, collate the presentation, compile & distribute agenda and minutes according to agreed standards.
• Maintain archives from all Khulisa regional offices and liaise with Document Warehouse for archiving documents when required.
• Initiate RFP process on e-Cams/ Ariba for new/renewal contract requests by uploading the contract information packs from service providers onto systems to ensure that no business transaction occurs without a legal agreement in place.
• Load and track contract approval process flow on systems to ensure effective and timeous completion of agreements and service providers receive accurate feedback.
• Print and/or distribute copies of all contracts to contractors and suppliers; and ensure the signed original is posted to the Legal department.
• Maintain and upload contractor rates on Forcelink to ensure work orders are timeously done by forestry staff.
• Generate SAP payment requisitions and ensure purchase requisitions, order numbers and invoices are processed to ensure that Vendors are paid in line with company policy and internal procedures.
• Ensure invoices are submitted within 30 days upon request of order number by the requestor and finalize the transaction on SAP for payment so that costs are submitted within the same month of the transaction.
• Provide back office support and administrative function to Forcelink users' queries logged through IT Helpdesk by liaising with various business units and external stakeholders to ensure issues are resolved timeously.
• Conduct recorded monthly safety inspections of the facilities and equipment/s refer to RMS for checklists to achieve zero accidents/injuries through enforcement of adherence to Sappi safety standards.
• Assist in completion of asset disposal and Capex application using electronic Capex system for requests to be approved.
• Assist with putting together monthly reports by consolidating and editing the report document/s to ensure effective communication to senior management.
• Assist by consolidating weekly & monthly statistics by drawing operations report on Forcelink and updating Weekly/ Monthly report on MS Teams; and circulating report to senior management.
• Assist with the administering of the action log system and with the follow-up and close-out.

• Grade 12
• Minimum of 2 years relevant experience
• SAP knowledge an advantage
• Valid Code EB Drivers license

• Opportunity to work within a global organisation that continues to thrive in a rapidly changing world even after 80 years of existence.
• Learning and development programmes to fast-track your career within Sappi.
• Opportunities to travel (dependent on upon the role).
• Market leading leave benefits.

Sappi is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment regardless of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. At Sappi, we encourage and support vaccination.

Sappi isa leading global provider of everyday materials made from woodfibre-based renewable resources. As a diversified, innovative and trusted leader focused on sustainable processes and products, we are building a more circular economy by making what we should, not just what we can.