Administration Clerk

AVI Logistics Support Services is seeking a highly organized, detail-oriented and proactive Administration Clerk to support the Inbound and Reverse Logistics functions at the Isando Distribution Centre.

This role will provide critical administrative and system support to the Receiving and Reverse Logistics departments, ensuring accurate SAP processing, effective document control, timely reporting and clear communication across all relevant stakeholders.

• Perform all back-flushing Goods Receipts and system movements (including Vendor-to-Vendor transfers) and distribute delivery notes immediately to relevant departments/suppliers.
• Process Intercompany Purchase Orders (POs) and ensure prompt communication to all relevant stakeholders.
• Perform Goods Receipts for Plant 1822 on SAP using blind tally sheets and PO documentation for both physical deliveries and virtual movements.
• Ensure batches and stock are managed in line with FI/FO principles and elevate discrepancies to management.
• Ensure Plant 1822 SLoc 9000 is cleared at all times (unless otherwise instructed).
• Transfer stock between 1822 and 1820, ensuring system and physical stock accuracy.
• Process all RTS (Return to Supplier) transactions (oversupply, damages, error corrections, omissions etc.) and communicate issues immediately to line management.
• Assist with closing shipment errors, correcting batch numbers and resolving system variances in collaboration with Inventory Control.
• Manage all vendor transfers (raw materials and finished goods), ensuring correct stock and batches are picked, loaded and supported with accurate documentation.
• Ensure timely and appropriate communication of any discrepancies, stock errors or operational issues to all relevant stockholders.
• Maintain accurate document control and ensure all receiving documentation is scanned and uploaded onto SAP within 24 hours of Goods Receipt.

• Assist with daily and weekly reverse logistics reports as required.
• Support investigations by providing relevant system documents, PODs and SAP transaction history where required.
• Assist with stock take preparations, stock movements and document control.
• Ensure accurate filing and digital recordkeeping for audit purposes.
• Support reconciliation of system stock against physical movements.
• Assist the Reverse Logistics team with administrative workload (POD scanning, filing, investigations etc.)

• Prepare and distribute daily administrative reports as required by management.
• Prepare and distribute plant weekly SAP health check reports.
• Ensure all documentation is audit-ready and aligned to company record retention policies.
• Maintain effective communication with factories, transport, warehouse and management teams regarding stock status and documentation.

• Strong SAP experience (WM, IM).
• Advanced proficiency in MS Excel and MS Office; candidates will be required to complete a proficiency test.
• High attention to detail and strong numerical accuracy.
• Sound understanding of warehouse stock control and batch management principles.
• Strong administrative and document control capability.
• Excellent communication skills (written and verbal).
• Ability to work under pressure and meet strict reporting deadlines.
• High integrity and accountability when handling stock and financial documentation.
• Ability to work overtime when operationally required.

• Grade 12 (Matric) - essential.
• Diploma in Logistics, Supply Chain or Administration - advantageous.
• Minimum 3-5 years' experience in a warehouse/logistics administrative role.
• Strong working knowledge of SAP in a warehousing or FMCG environment.
• Experience supporting receiving, reverse logistics or inventory control functions will be advantageous.