Admin Coordinator

A bespoke jewellery designer is seeking a highly organized and proactive Admin Coordinator to manage courier bookings and operational workflows. This is a fully remote, independent contracting role, starting at 8 hours per month, with potential to increase as processes grow and more hours are required.

You will work directly with the business owner to ensure courier logistics, deliveries, and operational systems run smoothly. This is a hands on, independent role where you will take ownership of tasks, implement processes, and keep operations organized behind the scenes.

• Handle all courier bookings, ensuring shipments are scheduled, tracked, and delivered on time.
• Proactively troubleshoot delivery issues and communicate updates to the owner.

• Set up and maintain Trello boards, Google Workspace folders, and Microsoft Office systems to organize orders, logistics, and communications.
• Ensure processes are clear, efficient, and easy to follow.
• Keep a tidy and up-to-date digital workflow to reduce errors and save time.

• Manage a dedicated WhatsApp number for courier and operational communication.
• Keep accurate records of deliveries, orders, and supplier communications.
• Act as a professional and reliable point of contact for operational matters.

• Proven experience in virtual assistance, operations support, or logistics coordination.
• Highly organized with excellent attention to detail and process driven mindset.
• Comfortable working independently with minimal supervision.
• Proficient in Trello, Google Workspace (Docs, Sheets, Drive), and Microsoft Office (Word, Excel, Outlook).
• Strong written and verbal communication skills.
• Ability to manage multiple tasks efficiently and meet deadlines.
• Professional, reliable, and proactive approach to problem solving.
• Experience with courier coordination or e commerce operations is a strong advantage.
• Flexible and adaptable, with a "can do" attitude and willingness to take ownership.