Admin Coordinator - Automotive Industry

A well-established Auto Body Repair Centre in Somerset West is looking for a highly organised Admin Coordinator to support the smooth running of their workshop administration and deliver excellent client service. This role is ideal for someone who enjoys coordinating multiple moving parts, communicating clearly with clients and suppliers, and improving processes to keep operations efficient and customers informed.

Key Responsibilities

• Follow up and coordinate progress with the workshop and suppliers regarding parts ordered.
• Manage and streamline ordering of parts.
• Liaise with accounting department.

Client Communication & Service

• Liaise with clients and provide regular updates on vehicle progress.
• Handle client enquiries, complaints, and vehicle-related matters professionally and efficiently.
• Understand client needs and build strong customer relationships.

Claims & Reporting

• Manage claims processes for private and insurance cases.
• Assist with quoting procedures, including handling supplementary items in insurance packages.
• Calculate and confirm claim costs.
• Provide continuous feedback and reporting to the Managing Director.

Administration & Process Improvement

• Monitor administration procedures and identify opportunities to improve efficiency and client service.
• Suggest and implement systems to optimise workflow and customer experience.
• Maintain accurate records and ensure strong administrative quality and follow-through.

Requirements

• Matric.
• Fully bilingual (Afrikaans and English).
• Strong administration and computer skills.
• Excellent organisational ability and attention to detail.
• Strong process management and improvement capability.
• Confident reporting skills and ability to communicate clearly with management.
• Good client relationship and customer service skills.
• Experience in a similar role (workshop, claims, insurance, or automotive environment) is advantageous.

Creditors Clerk - Finance Detail:

Key Responsibilities

• Process and capture supplier invoices accurately and timeously.
• Perform monthly supplier reconciliations and resolve discrepancies.
• Prepare and review payment schedules in line with agreed payment terms.
• Maintain accurate and up-to-date creditor records.
• Ensure compliance with internal financial policies and procedures.
• Assist with month-end and year-end financial processes.
• Liaise professionally with suppliers and internal stakeholders.
• Support audit requirements by providing relevant documentation.

Minimum Requirements

• Grade 12 (Matric).
• Relevant tertiary qualification in Finance / Accounting (preferred).
• Minimum 2-5 years' experience in a Creditors or Accounts Payable role.
• Strong working knowledge of Microsoft Excel.

Competencies and Attributes

• High level of accuracy and attention to detail.
• Strong organisational and time management skills.
• Ability to meet strict deadlines.
• Professional communication skills.
• Integrity and ability to maintain confidentiality.
• Ability to work independently and within a team environment.

Group Financial Manager - Retail Group Detail:

Financial Reporting and Consolidation

• Prepare monthly, quarterly, and annual consolidated financial statements.
• Ensure compliance with IFRS / GAAP standards.
• Manage intercompany reconciliations.
• Present financial results to executive management and board.
• Oversee external audit processes and liaise with auditors.

Financial Planning and Analysis (FP&A)

• Lead annual budgeting and forecasting processes.
• Develop rolling forecasts and long term financial models.
• Perform variance analysis (budget vs actual).
• Support M&A evaluations and capital investment decisions.
• Develop KPI dashboards aligned with group strategy.

Treasury and Cash Flow Management

• Manage group wide cash flow and liquidity.
• Oversee banking relationships and financing arrangements.
• Monitor debt covenants and financial risks.
• Optimise working capital and funding structures.

Compliance, Tax and Governance

• Ensure compliance with statutory and regulatory requirements.
• Oversee corporate tax planning and filings.
• Maintain robust internal controls and policies.
• Ensure corporate governance standards are upheld.

Risk Management and Internal Controls

• Identify financial and operational risks.
• Implement risk mitigation strategies.
• Coordinate internal audits and safeguard company assets.

Team Leadership and Development

• Lead finance teams across entities.
• Develop and mentor financial managers and accountants.
• Drive automation and continuous improvement initiatives.

Strategic Business Partnering

• Partner with business unit leaders to improve performance.
• Provide profitability analysis and pricing support.
• Act as key advisor to executive leadership.

Qualifications and Experience

• Bachelor's degree in Finance, Accounting or related field.
• Professional qualification (CA, ACCA, CIMA, CPA or equivalent).
• 3 5 years post article experience.
• Experience managing multi entity/group structures.
• Advanced Excel.

Key Competencies

• Strategic financial thinking.
• Strong commercial acumen.
• Leadership and people management.
• High analytical ability.
• Strong governance and risk awareness.
• Board level communication skills.

Performance Indicators (KPIs)

• Accuracy and timeliness of reporting.
• Forecast reliability and budget adherence.
• Cash flow optimisation.
• Clean audit outcomes.
• Cost control and margin improvement.
• Finance team performance.

Paraplanner - Financial Services Firm Detail:

Responsibilities

• Financial Planning support.
• Formulate effective financial plan documents and risk management documents, in line with adviser strategy and client needs.
• All documents must meet compliance requirements and relevant legislation.
• Prepare statement of advice documentation as required.
• Review customer portfolio and risk coverage, ensuring recommendations and actions.
• Ensure accurate production of portfolio review documentation.
• Client Service, Team Management, Administration, Client Relationship Management, Gather Policy information, Compile summary, Research product information, Handle client enquiries, Handle new application and quotations, Diary management, Reporting of new business statistics, Prepare insurance review appointments, Maintain CRM systems.

Minimum Requirements

• Relevant Financial degree (Economics, Finance, Business Management, Accounting, Risk Management or Financial Planning).
• Regulatory Exam for Representatives passed (RE5).
• At least 5 years' relevant work experience within the financial industry as Paraplanner.
• Fully bilingual - Afrikaans and English.

Administrative and Logistics Coordinator - Agricultural Company Detail:

Responsibilities

• Opening contracts on system.
• Making out physical contracts.
• Following up and collecting signed contracts.
• Managing monthly bank audits by collecting PODs and storing invoices, and signed contracts.
• Following up on outstanding PODs.
• 6 month reconciliations.
• Logistic administration.
• Invoicing.
• Scheduling of trucks.

Requirements

• A relevant degree will count in your favour.
• Fully bilingual (Afrikaans and English).
• Analytical.
• Good Excel skills.
• Excellent customer service skills.
• Good planning and organisational skills.
• Excellent communication skills.
• Ability to work in a team.
• Good attention to detail.
• Ability to work very accurately and efficiently.

Guest House Operations Coordinator - Guest Lodge, Stellenbosch Detail:

Purpose of the Role

• Oversee day to day operations of the accommodation property as the on site lead.
• Ensure seamless service delivery while reporting to GRRC senior management.
• Manage reservations systems, guest communication, booking accuracy and reporting.
• Supervise housekeeping operations, conduct quality control checks and manage stock.
• Coordinate and supervise on site staff, shift planning and task allocation.
• Handle guest relations, complaints and service delivery standards.
• Monitor maintenance, compliance, operational records and report to management.
• Be available after hours for operational emergencies and escalations.

Criteria

• 2-3 years' experience in accommodation operations.
• Proven reservations management experience.
• Strong understanding of housekeeping operations and staff supervision.
• Ability to work independently with minimal supervision.
• Valid driver's licence and own reliable vehicle (compulsory).
• Must reside in or near Stellenbosch.

Remuneration and Hours of Work

• Full time, live out position.
• On site presence required with after hours availability for emergencies.
• Market related salary dependent on experience.

Retail & Operations Assistant - Manufacturer, Helderberg/Strand Detail:

Purpose of the Role

. click apply for full job details