Academic Governance, Quality and Compliance Specialist

Randburg, South Africa Posted on 01/21/2026

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The Academic Governance, Quality and Compliance Specialist provides coordinated editorial, documentary, and regulatory-readiness support to the institution's academic governance, quality assurance, and compliance functions. The role is responsible for ensuring that institutional documentation, policies, and regulatory submissions are accurate, consistent, audit-ready, and aligned with applicable higher education frameworks, under the oversight of designated senior role players.

The role focuses on document quality assurance, compliance alignment, evidence compilation, and general regulatory preparation and readiness while acting as a custodian of institutional academic documentation and quality records.

Estimated functional focus:

• Regulatory Readiness and Site Visits - 10%
• Quality Assurance Documentation - 35%
• Academic Governance Support - 20%
• Accreditation and Audit Support - 15%
• Coordination, Risk, and Improvement - 5%

• Edit, review, and quality assure institutional policies, procedures, guidelines, strategic documents, and academic governance materials to ensure clarity, accuracy, and alignment with CHE, DHET, HEQSF, SAQA, and other applicable frameworks.
• Ensure consistency in language, tone, structure, and formatting across institutional documentation in line with approved standards and institutional identity.
• Support academic and administrative units by providing editorial and quality assurance input to strengthen the quality and coherence of documentation.
• Maintain version control and document histories to ensure traceability and audit readiness.

• Provide structured support to policy development and review processes by assisting with drafting, editing, and alignment of academic and governance policies.
• Support Quality Assurance, Academic Governance, and Regulatory Risk teams in ensuring policy and procedural documents align with institutional strategy and regulatory requirements.
• Assist committees and working groups with policy related documentation and supporting materials.
• Ensure approved policies and procedures are correctly consolidated, archived, and disseminated.

• Support compliance alignment by ensuring institutional documentation reflects current regulatory requirements and approved institutional positions.
• Monitor updates to higher education regulatory frameworks and flag implications for institutional documentation to senior role players.
• Support the integration of approved regulatory or legislative changes into institutional documents in collaboration with the Legal Office and Quality Assurance Lead.

• Assist with the preparation, editing, and quality assurance of documentation required for accreditation processes, institutional reviews, regulatory audits, and monitoring exercises.
• Coordinate and compile documentary evidence for Self Evaluation Reports, improvement plans, and follow up submissions.
• Support the preparation of briefing packs, evidence schedules, and document repositories for CHE and DHET engagements.
• Ensure regulatory submissions are internally consistent, complete and aligned with approved institutional documentation.

• Coordinate institutional preparation activities for external site visits, audits, and monitoring reviews under senior oversight.
• Compile, organise, and quality check evidence required for site visits, including policies, procedures, reports, minutes, and supporting records.
• Maintain a centralised, structured evidence repository to support regulatory engagement and post visit follow up.
• Support mock site visit preparations and internal readiness checks.

• Act as a custodian of academic governance, quality assurance, and compliance documentation.
• Ensure documentation is accurately stored, accessible, and maintained in accordance with institutional record keeping standards.
• Support records management processes linked to audits, disciplinary matters, appeals, and academic reviews.
• Assist with ensuring that approved documentation is published, communicated, and archived appropriately.

• Coordinate editorial workflows for governance, compliance, and quality related documentation.
• Track document development timelines and follow up with contributors to ensure timely completion.
• Support the controlled publication and dissemination of approved policies and institutional documents.

• Assist in identifying documentation gaps, inconsistencies, or compliance risks through review and audit feedback.
• Support the tracking of corrective actions and improvement plans arising from internal and external reviews.
• Prepare summaries, trackers, and briefing notes to support management oversight.

Qualifications

• Bachelor's degree at NQF Level 7 in Education, Law, Public Administration, Governance, Political Studies, International Relations, or related field.
• A postgraduate qualification will be an advantage.

Experience

• 2 to 4 years' experience in higher education administration, quality assurance support, governance coordination, compliance support, or regulated environment.
• Demonstrated experience in document editing, policy review, regulatory reporting, or audit preparation.
• Exposure to CHE accreditation processes will be an advantage.

Key Skills and Competencies

• Advanced editing and document quality assurance skills
• Strong understanding of higher education regulatory frameworks
• Excellent written communication and organisational ability
• High attention to detail and disciplined version control
• Ability to work collaboratively across institutional units
• Strong planning and coordination skills
• Professional discretion and confidentiality
• Proficiency in Microsoft Office, particularly Word and Outlook.
• Research ability and willingness to learn new systems and processes.

Attributes

• High ethical standards and professionalism.
• Strong attention to detail.
• Ability to work well under supervision and independently.
• Integrity, confidentiality, and respect for institutional processes.
• Commitment to deadlines and continuous learning.

Relationships

Work in close collaboration with:

• Quality Assurance and Compliance Lead
• Legal, Governance and Compliance Specialist
• Academic Governance and Compliance Project roles
• Faculties, Broader Academic Services, and Support Units