COORDINATOR: AUXILIARY SERVICES

• Diploma in Public Administration or relevant qualification - NQF Level 6 Computer Literacy - Office Applications
• Inherent requirement to perform the functions associated with the post.
• Must have driver's license
• Good planning and supervisory skills;
• Administration and word processing skills;
• Ability to work under pressure;
• Ability to control a large team.

R. 88 - R. 07 Per Annum

12

• Give instructions to subordinate staff or external service providers relative to the preparation of maintenance works for ward offices and Administrative Buildings and oversee compliance and health and safety standards to ensure that buildings are compliant.
• Prepare maintenance schedules for maintenance team and schedule work on DMS to be attended.
• Approve and oversee all ad-hoc maintenance requests received on DMS and action work to be completed.
• Oversee the availability of maintenance material, to issue to maintenance team or external service providers.
• Oversee the obtaining quotations and completing the prescribed requisitions for ordering maintenance materials and consumables.
• Oversee the recording of maintenance materials and consumables issued; and report to the Manager: Administration on maintenance materials and consumables issued to maintenance team/external service provider.
• Conduct quality inspections of designated areas and take corrective measures where required in terms of building maintenance.
• Evaluate and correct deviations or non compliance with maintenance safety and standard operating procedures and/or investigate, establish and report causes of accidents and/or incidents.
• Give instructions to subordinate staff relative to the preparation for meetings and oversee compliance to ensure that venues are ready and prepared for meetings of Council and its Committees.
• Interact with the Cleansing Team to establish and confirm cleaning priorities and send personnel to specific offices/boardrooms/council chambers/ablution facilities, issue cleaning materials and/or equipment and detail requirements.
• Oversee the availability of cleaning material, cleaning consumables and sanitary consumables are available for issuing to cleaners in the various section.
• Oversee the obtaining quotations and complete the prescribed requisitions for ordering materials and consumables.
• Oversee the recording of materials and consumables issued; and report to the Manager: Administration on materials and consumables issued.
• Conduct quality inspections of designated areas and take corrective measures where required.
• Evaluate and correct deviations or non compliance with cleansing safety and standard operating procedures and/or investigate, establish and report causes of accidents and/or incidents.
• Maintain adequate stock levels of cleaning material and equipment (mops, detergents, plastic bags) and fill requisitions when stock levels are low. In order to ensure acceptable standards are maintained at the site and departmental guidelines and statutory/regulatory requirements are observed.
• Prepare a monthly quotation form for the provisioning of catering.
• Update monthly the list of registered caterers so as to ensure that all caterers are called on to submit catering quotations.
• Oversee all telephones / printers and cell phones in terms of administration, faults and procurement (Tender or quotation based).
• Control and maintain a list of all telephones held by the Municipality.
• Control and maintain a list of all printers held by the Municipality.
• Control and maintain a list of all cell phones held by the Municipality.
• Compile reports on telephone usage / printer usage and cell phone usage, and all other required reports.
• Monitor attendance/ conduct and output and address deviations from agreed performance indicators through meetings/counselling and/or other approved methods designed to improve and motivate personnel.
• Address workplace conflict/ conduct through initiation and coordination of consultative processes and implementation of specific disciplinary procedures.

As per standard conditions of service.

• Canvassing of councillors.
• Submission of fraudulent qualifications and/or documents.

NB: Please note that shortlisted candidates will be subjected to a vetting and assessment process. By applying for this position, the candidates agree to background checks being performed.